Life Events

02 Aug 2024

Using your credit cards wisely is largely a matter of being informed – e.g., how much your card company is charging you for credit – and by following some simple tips for using the card.


  • Credit CARD Act of 2009
  • Examine The Card’s Terms
  • Considerations Other Than Cost
  • How Different Balance Computations Affect The Cost of Credit
  • Rebate and Rewards Cards: Are They a Good Deal?
  • Use Credit Cards Wisely
  • How To Dispute Improper Charges
  • Government and Non-Profit Agencies
Credit CARD Act of 2009

Known as the Credit CARD Act of 2009, the Credit Card Accountability Responsibility and Disclosure Act of 2009 went into effect on February 22, 2010. The legislation strengthens consumer protection in the credit card market and is a comprehensive reform measure to protect credit card holders in the US against unfair interest rate hikes and hidden fees. Specifically, the legislation addresses:

  • Unfair Rate Increases
  • Unfair Fee Traps
  • Plain Sight /Plain Language Disclosures
  • Accountability of Credit Card Issuers
  • Protections for Students and Young People

Even with the new law in place, consumers should still be wary and shop around for the credit card that’s best for them.

Examine The Card’s Terms

To choose a credit card wisely, you must first review and understand the terms and features of the various cards. This can add up to very respectable savings over a period of time. In addition, you should also know how to use your cards wisely to keep your costs to a minimum. The Financial Guide explains how to achieve these goals.

Chances are you have received offers in the mail asking if you would like to open credit card accounts. Frequently, these offers say that you have been “preapproved” for the card, often with a very attractive interest rate (usually, a short-term “low-ball” rate) and with a line of credit purportedly set aside for your use (although few people ultimately qualify for the credit line in the promotional literature). Typically, these offers urge you to accept quickly, “before the offer expires.” However, before accepting a credit card offer, understand the card’s credit terms and compare costs of similar cards to get the terms and features you want.

Making an informed decision about a credit card is largely a matter of finding out what the actual cost of credit is under that card. Credit cards involve not only a “finance charge” – a charge for the convenience of borrowing – but usually other, less obvious charges as well.

Learn which credit terms and conditions apply. Each affects the overall cost of the credit you will be using. Due to the provisions of the Fair Credit and Charge Card Disclosure Act (1998), you can compare terms and fees before you agree to open a credit card or charge card (no interest) account. Be sure to consider and compare the terms listed below, which both direct-mail applications and preapproved solicitations must reveal.

Which card is best for you may depend on how you plan to use it. If you plan to pay bills in full each month, the size of the annual fee or other fees, and not the periodic and annual percentage rate, may be more important. If you expect to use credit cards to pay for purchases over time, the APR and the balance computation method are important terms to consider. In either case, keep in mind that your costs will also be affected by the grace period.

Annual Percentage Rate

The “annual percentage rate,” or APR, is disclosed to you when you apply for a card, again when you open the account, and on each bill you receive. It is a measure of the cost of credit, expressed as a yearly rate.

The card issuer also must disclose the “periodic rate,” the rate the card issuer applies to your outstanding account balance to figure the finance charge for each billing period.

Variable Rates

Some credit card plans allow the card issuer to change the annual percentage rate on your account when interest rates or other economic indicators (called indexes) change. Because the rate change is linked to the performance of the index, which may rise or fall, these plans are commonly called “variable rate” plans. Rate changes raise or lower the amount of the finance charge you pay on your account. If the credit card you are considering has a variable rate feature, the card issuer must tell you that the rate may vary and how the rate is determined, including which index is used and what additional amount (the “margin”) is added to the index to determine your new rate. You also must be told how much and how often your rate may change.

Related Guide: If you find yourself in financial trouble, please see the Financial Guide: GETTING OUT OF FINANCIAL TROUBLE: Steps You Can Take.

Grace Period

A grace period allows you to avoid the finance charge by paying your current balance in full before the due date shown on your statement. Knowing whether a credit card plan gives you a grace period and the length of this period is especially important if you plan to pay your account in full each month.

If there is no grace period, the card issuer will impose a finance charge from the date you use your credit card or from the date each credit card transaction is posted to your account. If your credit card allows a grace period, the card issuer must mail your bill at least 14 days before your payment is due. This policy ensures that you have enough time to make your payment by the due date.

The grace period is generally misleading. The period does not start when the statement is mailed and end when your check is received, as many consumers believe. In fact, it usually starts a few days before the statement is mailed and ends a few days after the payment is received, based on certain accounting dates adopted by the credit card company. Consequently, a 25-day grace period (a fairly common period) for paying the statement may water down to a much shorter period.

Annual Fees

An annual fee is a fee that is automatically charged to your credit card account once a year. Fees typically range from $25 to $500, depending on your credit card. The fee is for benefits that come with a particular credit card. In general, the more benefits associated with the card, the higher the fee; however, many credit cards have no annual fee so it pays to shop around.

Transaction Fees and Other Charges

A credit card also may involve other types of fees. For example, some card issuers charge a fee when you use the card to obtain a cash advance, when you fail to make a payment on time (late fees), or when you go over your credit limit (over-limit fees). The Credit CARD Act of 2009 also addresses

The Credit CARD Act of 2009 specifically addresses late fees and over-limit fees in that card holders must be given at least 21 days from the time of mailing to pay their bill and all late fee traps such as weekend deadlines and due dates that change each month are eliminated. In addition, the law helps consumers avoid over-limit fees because issuing institutions must now obtain a consumer’s permission to process transactions that would place the account over the limit.

Balance transfer fees are incurred when balances are transferred from high-interest credit cards to lower interest cards. Fees for balance transfers are typically based on a percentage of the amount being transferred (typically 3% or 5%), with limits on minimum or maximum fee amounts. Many credit card issuers offer zero percent interest on balance transfers for the first six to 12 months that revert to regular interests rates at the end of the promotion period.

Other types of fees can include foreign transaction fees, fees for receiving a copy of monthly statements, replacing lost cards, or for using the credit card as a source of funds for overdraft protection.

Balance Computation Method for the Finance Charge

If your plan has no grace period or if you expect to pay for purchases over time, it is important to know how the card issuer will calculate your finance charge. This charge will vary depending upon the method the card issuer uses to figure your balance. The method used can make a difference, sometimes a big difference, in how much finance charge you will pay even when the APR is identical to that charged by another card issuer and the pattern of purchases and payments is the same.

Thanks to the Credit CARD Act of 2009, credit card issuers are now required to show consumers on their periodic statements how long it would take to pay off the existing balance and the total interest cost if the consumer paid only the minimum due, as well as the payment amount and total interest cost to pay off the existing balance in 36 months.

Average Daily Balance

The average daily balance method (including or excluding new purchases) gives you credit for your payment from the day the card issuer receives it. To compute the balance due, the card issuer totals the beginning balance for each day in the billing period and deducts any payments credited to your account that day. New purchases may or may not be added to the balance, depending on the plan, but cash advances typically are added. The resulting daily balances are added up for the billing cycle and the total is then divided by the number of days in the billing period to arrive at the “average daily balance.” This is the most common method used by credit card issuers.

Adjusted Balance

This balance is computed by subtracting the payments you made and any credits you received during the present billing period from the balance you owed at the end of the previous billing period. New purchases that you made during the billing period are not included. Under the adjusted balance method, you have until the end of the billing cycle to pay part of your balance and you avoid the interest charges on that portion. Some creditors exclude prior, unpaid finance charges from the previous balance. The adjusted balance method usually is the most advantageous to card users.

Previous Balance

As the name suggests, this balance is simply the amount that you owed at the end of the previous billing period. Payments, credits, or new purchases made during the current billing period are not taken into account. Some creditors also exclude unpaid finance charges in computing this balance. If you do not understand how the balance on your account is computed, ask the card issuer. (An explanation of how the balance was determined must appear on the billing statements the card issuer provides you and on applications and preapproved solicitations the card issuer may send you.)

Considerations Other Than Cost

When shopping for a credit card, you probably will want to look at other factors besides cost, such as whether the credit limit is high enough to meet your needs, how widely the card is accepted, and what services and features are available under the plan. You may be interested, for example, in “affinity cards,” all-purpose credit cards that are sponsored by professional organizations, college alumni associations, and some members of the travel industry. Frequently, an affinity card issuer donates a portion of the annual fees or transaction charges to the sponsoring organization or allows you to qualify for free travel or other bonuses.

How Different Balance Computations Affect The Cost of Credit

“While the interest rate is a major factor in determining your interest cost, the method of computing the balance to which the interest rate is applied can also be significant. The following table shows how your interest cost can vary when the Average Daily Balance, Adjusted Balance and Previous Balance methods are used.”

Average Daily Balance
(including new purchases)

Average Daily Balance
(excluding new purchases)

Monthly rate

1-1/2%

1-1/2%

APR

18%

18%

Previous Balance

$400

$400

New and Purchases

$50 on the 18th day

$50 on the 18th day

Payments

$300 on 15th day (new balance = $100)

$300 on 15th day (new balance = $100)

Average Daily Balance

$270*

$250**

Finance Charge

$4.05 (1-1/2% of $270)

$3.75 (1-1/2% of $250)

* To figure average daily balance (including new purchases):

($400 x 15 days) + ($100 x 3 days) + ($150 x 12 days) divided by 30 days = $270

** To figure average daily balance (excluding new purchases):

($400 x 15 days) + ($100 x 15 days) divided by 30 days = $250

 

Adjusted Balance

Previous Balance

Monthly rate

1-1/2%

1-1/2%

APR

18%

18%

Previous Balance

$400

$400

Payments

$300

$300

Average Daily Balance

N/A

N/A

Finance Charge

$1.50 (1-1/2% of  $100)

$6.00 (1-1/2% of  $400)

As you can see, the finance charge varies based upon which balance is used and whether new purchases are included or excluded.

Rebate and Rewards Cards: Are They a Good Deal?

The use of rebate and rewards cards has grown rapidly. Costco, for example, sponsors a credit card (Costco Cash Rebate card) that give rebates on the cost of merchandise you buy with the card once you spend a certain amount. You usually get larger rebates on the sponsoring company’s products and lower rebates on other card charges. Credit card solicitations promise cash, frequent-flier miles or points that will buy everything from hotel rooms to gas.

You will get a good deal from a rebate card if you spend a lot, and if you pay your bill in full each month. If you carry a balance on the card, what you gain in rebates you will lose in the excessive interest charged by credit cards.

Use Credit Cards Wisely

Here are five suggestions for anyone planning to use credit cards:

  1. Pay bills promptly to keep finance charges as low as possible.
  2. Keep copies of sales slips and promptly compare charges when your bills arrive.2. Keep a list of your credit card account numbers, telephone numbers of each card issuer, and login information (if you pay your credit cards online) in a safe place in case your cards are lost or stolen.
  3. Protect your credit cards and account numbers to prevent unauthorized use. Draw a line through blank spaces above the total when you sign receipts. Rip up or retain carbons.
  4. Deal only with reliable firms. Check with your local consumer protection agency or the Better Business Bureau (BBB) closest to where the business is located. Study the advertising offer carefully. Ask the company about its warranty, refund and exchange policies. If you cannot get the answers to your questions, or there are any doubtful claims, don’t buy.
  5. Never Send Cash. Never give out your credit, debit charge card, or bank account number unless you have checked out the company or have done business with them before. Try to pay by charge or credit card, so that you have record in the event of a dispute with the merchant.

How To Dispute Improper Charges

If there is a problem with your order, for instance, if you were billed for the wrong amount, you never got the product, the goods arrived in damaged condition, or the merchandise or services were misrepresented, then try to resolve it by following these steps:

When you have charged your purchase, you are entitled to a response to your complaint within 30 days, and the problem must be resolved within two billing cycles (but not more than 90 days). If you used a debit card, you are entitled to a response within 10 days. However, if the financial institution that issued the card needs more time, it may take up to 45 days, provided it credits your account with the disputed amount until the dispute is resolved.

Related Guide: For a listing of what merchants are allowed to ask, please see the Financial Guide: MERCHANT CREDIT CARD ABUSES: What They Cannot Ask You To Do

Write immediately to the company from whom you ordered, explaining the problem and asking for a specific resolution. Be sure to include your name, address, and daytime phone number, your order or invoice number, a copy of a canceled check, or any other helpful information about your purchase. You generally have 60 days after receiving a bill to dispute charges. Pay any other charges on your bill that you are not disputing.

If you charged your purchase to a charge or credit card account, or you arranged for the payment to be automatically withdrawn from a bank account, send a copy of your letter to the card issuer or bank.

Related Guide: For a more in-depth discussion of your rights in the event of a dispute with a merchant, please see the Financial Guide: YOUR CREDIT CARD RIGHTS: What To Do If You Have A Problem.

Government and Non-Profit Agencies

The following agencies are responsible for enforcing federal laws that govern credit card transactions. Questions concerning a particular card issuer should be directed to the enforcement agency responsible for that issuer.

State Member Banks of the Reserve System:
Consumer & Community Affairs
Board of Governors of the Federal Reserve System
20th & Constitution Avenue, N.W.
Washington, D.C. 20551

National Banks:
Comptroller of the Currency
Customer Assistance Group
1301 McKinney Street
Suite 3450
Houston, TX 77010
Tel. (800) 613-6743

Federal Credit Unions:
National Credit Union Administration
1775 Duke St # 4206
Alexandria, VA 22314-6115

Non-Member Federally Insured Banks:
Federal Deposit Insurance Corporation
Consumer Response Center
1100 Walnut St, Box #11
Kansas City, MO 64106

Federally Insured Savings and Loans, and Federally Chartered State Banks:
Comptroller of the Currency
Customer Assistance Group
1301 McKinney Street
Suite 3450
Houston, TX 77010
Tel. (800) 613-6743

Other Credit Card Issuers (includes retail gasoline companies):
Bureau of Consumer Protection
Federal Trade Commission
600 Pennsylvania Avenue, NW
Washington, D.C. 20580

The U.S. Postal Inspection Service:
This office covers mail fraud, sexually offensive materials, solicitations that look like government materials but are not. If you suspect such violations, contact your local Postmaster or Postal Inspector or:

Criminal Investigations Service Center
Attn: Mail Fraud
222 S. Riverside Plaza Ste. 1250
Chicago Il 60606-6100
Tel. 877-876-2455

The Federal Trade Commission:
Does not handle individual complaints, but reporting failure to deliver, late delivery, unordered merchandise, misrepresentation or fraud helps uncover widespread abuses that the FTC might take action to stop.

Division of Enforcement
Federal Trade Commission
600 Pennsylvania Avenue, NW
Washington, DC 20580
Tel. (202) 326-2222

National Do Not Call Registry:
If you wish to have your name removed from telephone lists of marketing companies.

National Do Not Call Registry
Federal Trade Commission
600 Pennsylvania Avenue, NW
Washington, DC 20580
website: www.donotcall.gov

Direct Marketing Mail Opt-Out:
Consumers who do not wish to receive promotional mail at home

Direct Marketing Association
1120 Avenue of the Americas
NY, NY New York, NY 10036-6700
Tel. 212.768.7277
website: www.DMAChoice.org

Low or No-Cost Credit Cards:
Bankrate.com lists banks charging no fees and low interest rates for credit cards. Visit the website: www.bankrate.com


02 Aug 2024

Debt should be incurred with caution. Yet there are ways to take advantage of your available credit to enjoy a purchase, make an investment, or take care of an emergency. Here is a guide to finding out which form of borrowing will best suit your needs as well as some pointers on finding the lowest-cost loan available.


  • Types Of Loans
  • How To Shop For A Loan
  • Comparing Loans
  • Home Equity Loans
Types Of Loans

Let’s take a look at the various ways you can borrow money and the negative and positive aspects of each.

Home Equity Loans

By using the equity in your home, you may qualify for a sizable amount of credit, available for use when and how you please at an interest rate that is relatively low. Furthermore, under the tax law-depending on your specific situation you may be allowed to deduct the interest because the debt is secured by your home.

Related Guide: Please see the Financial Guide: HOME EQUITY LOANS: How To Shop For The One That’s Best For You.

Home Equity Lines Of Credit

A home equity line of credit is a form of revolving credit in which your home serves as collateral. Because the home is likely to be a consumer’s largest asset, many homeowners use their credit lines only for major items such as education, home improvements, or medical bills-not for day-to-day expenses. With a home equity line, you will be approved for a specific amount of credit- your credit limit-that is the maximum amount you can borrow at any one time while you have the plan.

Many lenders set the credit limit on a home equity line by taking a percentage (say, 75%) of the appraised value of the home and subtracting the balance owed on the existing mortgage.

Example: A home with a $60,000 mortgage debt is appraised at $200,000. The bank sets a 75% credit limit. Thus, the potential credit line is $90,000 (75% of $200,000 = $150,000 – $60,000).

In determining your actual credit line, the lender will also consider your ability to repay by looking at your income, debts, other financial obligations, and your credit history.

Home equity plans often set a fixed time during which you can borrow money, such as 10 years. When this period is up, the loan may allow you to renew the credit line. But, in a loan that does not allow renewals, you will not be able to borrow additional money once the time has expired. Some plans may call for payment in full of any outstanding balance, while others may permit you to repay over a fixed time.

Once approved for the home equity plan, you will usually be able to borrow up to your credit limit whenever you want. Typically, you will be able to draw on your line by using special checks. Under some plans, borrowers can use a credit card or other means to borrow money and make purchases using the line. However, there may be limitations on how you use the line. Some plans may require you to borrow a minimum amount each time you draw on the line, for example, $300-and to keep a minimum amount outstanding.

Some lenders also may require that you take an initial advance when you first set up the line.

Traditional Second Mortgage Loans

If you are thinking about a home equity line of credit you might also want to consider a more traditional second mortgage loan. This type of loan provides you with a fixed amount of money repayable over a fixed period. Usually, the payment schedule calls for equal payments that will pay off the entire loan within that time.

Tip: Consider a traditional second mortgage loan instead of a home equity line if, for example, you need a set amount for a specific purpose, such as an addition to your home.

In deciding which type of loan best suits your needs, consider the costs under the two alternatives. Look at the APR and other charges.

Caution: Do not simply compare the APR for a traditional mortgage loan with the APR for a home equity line-the APRs are figured differently. The APR for a traditional mortgage takes into account the interest rate charged plus points and other finance charges. The APR for a home equity line is based on the periodic interest rate alone. It does not include points or other charges.

Automobile Loans

Automobile loans are among the most common types of loans today. Your automobile serves as the security for the loan. These loans are available not only through banks but also through automobile dealers. However, the dealer itself does not provide the financing; it simply routes the loan to an affiliated finance company, such as the Ally Financial Inc., formerly known (until 2009) as GMAC Inc., the General Motors Acceptance Corporation.

Planning Aid: Please see Auto Loan Rates for a reference on how to obtain an auto loan.

Investment Loans

Borrowing against your securities can be a low-cost way to borrow money. No deduction is allowed for the interest unless the loan is used for investment or business purposes.

Caution: If your margin debt exceeds 50% of the value of your securities, you will be subject to a margin call, which means that you will have to come up with cash or sell securities. If the market is falling at the time, a margin call can cause a financial disaster. Therefore, we recommend against the use of margin debt, unless the amount is kept way below 50%. We think 25% is a safe percentage.

CD And Passbook Loans

Because the rate of interest you are earning on the CD or savings account is probably less than the interest that would be charged on the loan, it is usually a better idea to withdraw the money in the account (waiting until the term of the CD is up, to avoid penalties), than to borrow against it.

Loans Against 401(K) Plans And Life Insurance

One advantage of borrowing from a 401(k) plan or profit-sharing plan, assuming loans are permitted, is that the interest you pay goes back into your own pocket-right into your 401(k) or profit-sharing account. The amount of the loan is limited.

Loans against life insurance policies used to be available at fairly low rates. If you can get a rate of 5 or 6% on a loan against the cash value of your life insurance policy, it is generally a good deal. If the rate is any higher than this, such a loan is generally not a good idea.

Credit Union Loans

Credit union loans may be available at lower rates than those of banks.

Banks And Savings And Loans

If you obtain an unsecured loan at a bank, the rate will be higher because there is no collateral. For this reason, unsecured bank loans are generally not attractive.

Credit Card Advances

These are almost always a bad idea, despite their convenience, because of the high rate you will pay.

How To Shop For A Loan

If you are thinking of borrowing, your first step is to figure out how much it will cost you and whether you can afford it. Then shop for the credit terms that best meet your borrowing needs without posing undue financial risk. Look carefully at the credit agreement and examine the terms and conditions of the various possibilities, including the annual percentage rate (APR) and the costs you will pay to establish the plan.

The Truth in Lending Act requires lenders to disclose the important terms and costs of credit, including the APR, miscellaneous charges, the payment terms, and information about any variable-rate feature. In general, neither the lender nor anyone else may charge a fee until after you have received this information. Use these disclosures to compare the costs of loans. You usually get these disclosures when you receive an application form and you will get additional disclosures before the loan is made. If any term has changed before the loan is made (other than a variable-rate feature), the lender must usually return all fees if you decide not enter into the loan because of the changed term.

Interest Rate Charges And Loan Features

Credit costs vary. By remembering two terms, you can compare credit prices from different sources. Under Truth in Lending, the creditor must tell you, in writing and before you sign any agreement, the finance charge, and the annual percentage rate.

  • The finance charge is the total dollar amount you pay to use credit. It includes interest costs, service charges, and some credit-related insurance premiums. For example, a $10,000 loan may have a 10% interest rate and a service charge of $100; thus, the finance charge would total $1,100.
  • The annual percentage rate (APR) is the percentage cost (or relative cost) of credit on a yearly basis. This is your key to comparing costs, regardless of the amount of credit or how long you have to repay it:

Example: You borrow $10,000 for one year at 10%. If you can keep the entire $10,000 for the whole year, and then pay back 11,000 at the end of the year, the APR is 10%. On the other hand, if you repay the $10,000, and the interest (a total of $11,000) in 12 equal monthly installments, you don’t really get to use $10,000 for the whole year. In fact, you get to use less and less of that $10,000 each month. In this case, the $1,000 charge for credit amounts to an APR of 18%.

All creditors–banks, stores, car dealers, credit card companies, finance companies must state the cost of their credit in terms of the finance charge and the APR. Federal law does not set interest rates or other credit charges. But it does require their disclosure so that you can compare credit costs. The law says these two pieces of information must be shown to you before you sign a credit contract or use a credit card.

Interest rates may be either fixed or variable. A variable rate must be based on a publicly available index (such as the prime rate published in some major daily newspapers or a U.S. Treasury bill rate). Lenders then add a margin, i.e., a number of percentage points, to the index value to arrive at the interest rate you will pay. This interest rate will change, mirroring fluctuations in the index.

Tip: Because the cost of borrowing is tied directly to the index rate, ask what index and margin each lender uses, how often the index changes, and how high it has risen in the past.

Sometimes lenders advertise a temporarily discounted rate – a rate that is unusually low and often lasts only for an introductory period, such as six months.

Variable rate plans may have a ceiling (or cap) on how high your interest rate can climb over the life of the loan. Some variable-rate plans limit how much your payment may increase and how low your interest rate may fall if interest rates drop. Some lenders may permit you to convert a variable rate to a fixed interest rate during the life of the plan or to convert all or a portion of your line to a fixed-term installment loan.

With a variable rate, your monthly payments may change. Assume, for example, that you borrow $10,000 under a loan that calls for interest-only payments. At a 10% interest rate, your initial payments would be $83 monthly. If the rate should rise over time to 15%, your payments will increase to $125 per month. Even with payments that cover interest plus some portion of the principal, there could be a similar increase in your monthly payment, unless the agreement calls for keeping payments level throughout the plan.

Agreements generally will permit the lender to freeze or reduce your credit line under certain circumstances. For example, some variable-rate plans may not allow you to get additional funds during any period the interest rate reaches the cap.

Repaying The Loan

Consider how you will pay back any money you might borrow. Some plans set minimum payments that cover a portion of the principal of the amount you borrow plus accrued interest. But, unlike the typical installment loan, the portion that goes toward principal may not be enough to repay the debt by the end of the term. Other plans may allow payments of interest alone during the life of the plan, which means that you pay nothing toward the principal. Thus, if you borrow $10,000, you will owe that entire sum when the loan ends.

Regardless of the minimum payment required, you can usually pay more than the minimum. Many lenders may give you a choice of payment options.

Whatever your payment arrangements during the life of the loan-whether you pay some, a little, or none of the principal amount of the loan you may have to pay the entire balance owed when the loan ends, all at once. You must be prepared to make this “balloon” payment by refinancing it with the lender, by obtaining a loan from another lender, or by some other means. If you are unable to make the balloon payment, you could lose any security given for the loan (e.g., your home or car).

Comparing Loans

Even when you understand the terms a creditor is offering, it is easy to underestimate the difference in dollars that different terms can make. Suppose you are going to borrow $6,000. Compare the three credit arrangements below:

Creditor

APR

Length of Loan

Monthly Payment

Total Finance Charges

Total of Payments

Creditor A14%3 years$205.07$1,382.52$7,382.52
Creditor B14%4 years$163.96$1,870.08$7,870.08
Creditor C15%4 years$166.98$2,015$8,015.04

How do these choices stack up? The answer depends partly on what you need.

  • The lowest cost loan (total payments) is available from Lender A.
  • If you were looking for the lowest monthly payments, that would be available from Lender B. This is because you are paying the loan off over a longer period of time. However, you would have to pay more in total costs. The loan from Lender B-also at a 14% APR but for four years-will add about $488 to your finance charge.
  • If that four-year loan were available only from Lender C, the APR of 15% would add another $145 or so to your finance charges as compared with Lender B.

Other terms, such as the size of the down payment, will also make a difference. Be sure to look at all the terms before you make your choice.

Home Equity Loans

Before signing for a home equity line of credit or other type of home equity loan, weigh carefully the costs of a home equity debt against the benefits. Remember, failure to repay the line could mean the loss of your home.

Many of the costs of setting up a home equity line of credit are similar to those you pay when you buy a home, such as:

  • A fee for a property appraisal, which estimates the value of your home;
  • An application fee, which may not be refundable if you are turned down for credit;
  • Up-front charges, such as one or more points (one point equals one percent of the credit limit);
  • Other closing costs, which include fees for attorneys, title search, mortgage preparation and filing, property and title insurance, as well as taxes; and
  • Yearly membership or maintenance fees.

You also may be charged a transaction fee every time you draw on the credit line.

You could find yourself paying hundreds of dollars to establish the plan. If you were to draw only a small amount against your credit line, those charges and closing costs would substantially increase the cost of the funds borrowed. On the other hand, the lender’s risk is lower than for other forms of credit because your home serves as collateral. Thus, annual percentage rates for home equity lines are generally lower than rates for other types of credit. The interest you save could offset the initial costs of obtaining the line. In addition, some lenders may waive a portion or all of the closing costs.


02 Aug 2024

What type of account should you keep your money in at a bank or savings and loan association? How can you find the account that will charge you the least amount of money for the services you need? This Financial Guide helps you choose the most cost-effective type of account.

Bank accounts are a basic part of managing your money and nearly everyone has a bank account of some sort, whether it’s a checking, savings, or money market account.

Features and costs of accounts can vary greatly among institutions, so it is important to shop around when looking for a new account. You should also ask questions and negotiate fees and services with your current account. You may discover that you do not need to pay many of the fees you are currently paying.

This Financial Guide discusses the various types of bank accounts and provides suggestions for finding the lowest-cost account that will provide you with the services you want. In addition, it tells you what you need to know about Electronic Funds Transfers – how to get the best use from ATM cards, pre-authorized transfers, and point-of-service payments.


  • Comparing Types Of Accounts
  • Choosing An Account
  • Getting A Better Deal
  • Protecting Your Account
  • Using Electronic Fund Transfers
  • Correcting Errors
  • Common Questions About Pre-Authorized Plans
  • Government and Non-Profit Agencies
Comparing Types Of Accounts

The accounts offered by depository institutions generally fall within one of these types:

1. Checking Accounts

With a checking account you write checks to withdraw your deposited funds from the account. Checking accounts provide you with quick, convenient and frequent access to your money. You can make deposits as often as you like. Most institutions provide customers with access to an automated teller machine (ATM) for banking transactions or debit features for purchases at stores.

Some checking accounts pay interest; others do not. A regular checking account -usually called a demand deposit account does not pay interest, while a negotiable order of withdrawal (NOW) account-does. Interest-bearing checking accounts may appear attractive, but they often charge higher fees than regular checking accounts; the fees often negate the interest. It’s important to find out how much you’ll be paying in fees.

Various fees are charged on checking accounts. You generally must pay for the printing of your checks. Other fees vary among institutions. Some charge a maintenance or flat monthly fee regardless of the balance in your account. Other institutions charge a monthly fee if the minimum balance in your account drops below a certain amount any day during the month or if the average balance for the month drops below the specified amount. Some charge a fee for every transaction, such as for each check you write or for each withdrawal you make at an ATM. Many institutions impose a combination of these fees.

You can negotiate checking account fees with your bank. Here’s how to approach this:

  • See what your fees and charges have been over the past 3 years.
  • Write down your checking needs, i.e. how many checks you write a month, how many ATM visits, how many deposits, how many times you have overdrawn, how often you go below the minimum balance.
  • Take this info and do some research into other banks in the area. Compare their rates and fees to your bank.
  • Go to your bank and ask to speak to a manager. Tell them you want to reduce your banking costs. If they don’t negotiate, bring up their competition. If they don’t want to lose your business they will negotiate. Also ask them other ways to cut costs.
  • Keep in mind that many banks offer free checking to seniors, students, and the disabled.
  • Don’t rule out smaller banks as they may be more willing to cut your costs just to get your business.

2. Money-Market Deposit Accounts (MMDA)

A money market deposit account (MMDA ) is an interest-bearing account that allows you to write checks. An MMDA usually pays a higher rate of interest than a checking or savings account. MMDAs usually require a higher minimum balance to start earning interest and often pay higher rates of interest for higher balances.

Making withdrawals from an MMDA is less convenient than withdrawing from a checking account. You are generally limited to six transfers per month to another account or to other parties, and only three of these can be by check. Most institutions charge fees with MMDAs.

3. Savings Accounts

With savings accounts you can make withdrawals, but you do not have the flexibility of checks. As with an MMDA, the number of withdrawals or transfers per month may be limited.

Many banks offer more than one type of savings account, for example, passbook savings, and statement savings. With passbook savings you get a record book in which deposits and withdrawals are entered; this record book must be presented when making deposits and withdrawals. With statement savings, the bank mails you a regular statement showing withdrawals and deposits. As with other accounts, various fees, such as minimum balance fees, may be charged on savings accounts.

4. Credit Union Accounts

Credit union accounts are similar to those at banks but have different names. Credit union members have share draft (rather than checking) accounts, share (rather than savings) accounts, and share certificate (rather than certificate of deposit) accounts.

Credit unions typically charge less for banking services than banks. In order to use a credit union you generally must be a member of a group, such as through your employer or a family member’s employer. Check local credit unions and find out their membership requirements. You can contact the National Credit Union Administration for information on credit unions. Similarly, you can obtain information, including financial data on federally insured banks through the FDIC.

Planning Aid: Please see National Credit Union Administration, which regulate and insures credit unions.

Planning Aid: Please see, Rates for Savings and CDs. This site provides current savings and CD rates.

5. Time Deposits (Certificates of Deposit)

Certificates of deposit, or CDs, are time deposits. CDs offer a guaranteed rate of interest for a specified term, such as one year. With CDs, you can choose from among various lengths of time that your money is on deposit, ranging from several days to several years.

Once you pick the term you want, you will generally have to keep your money in the account until the term ends. Some banks allow you to withdraw the interest earned while leaving your initial deposit (the principal) in the CD. Because you are leaving your funds in the bank for a set period of time, the rate of interest is generally higher than for a savings or other account. Typically, the longer the term, the higher the annual percentage yield.

If you withdraw your principal before maturity, a penalty is usually charged. Penalties vary among institutions and can be hefty-sometimes greater than the interest earned, eating into your principal. The bank will notify you before the maturity date for most CDs. Often CDs renew automatically.

If you are going to take out your money at maturity, keep track of the maturity date and notify the institution that you wish to take out your money. Otherwise the CD will roll over for another term.

6. Basic (No-Frill) Accounts

Basic or no-frill accounts, which may be offered by some banks, give you limited services for a lower price. Basic accounts give you a convenient way to pay bills and cash checks for less than you might pay without any account at all. Basic accounts are checking accounts, but the number of checks you can write and the number of deposits and withdrawals you can make is limited. Interest generally is not paid.

Compare basic and regular checking accounts, taking into account your check-writing needs, to get the best deal in low fees or low minimum balance requirements. If you don’t write many checks and don’t want to keep a minimum balance in the checking account, the basic account may be worth your while.

Summary Of Features

The table below summarizes the available account types and their features:

Type Of Account

Earn Interest?

Write Checks?

Withdrawal Limitations?

Fees?

Regular CheckingNoYesNoYes
Interest CheckingYesYesNoYes
Money Market Deposit Account (MMDA)Yes, usually higher than NOW or savingsYes, usually with a monthly limitYes, usually with a monthly limitYes
SavingsYesNoSame as MMDAYes
Certificate of Deposit (CD)Yes, usually higher than MMDANoYes, usually no withdrawals of principal until date of maturityYes, if you withdraw principal funds before date of maturity

These are the general rules at the time of this writing. They may vary from bank to bank and from time to time.

What type of account should you open? The answer depends on how you plan to use the account. If you want to build up your savings and you won’t need your money soon, a certificate of deposit will serve your purposes.

If you need to reach your money easily, however, a savings account may be a better choice. And if you want a way to pay bills, a checking account is probably best for you.

If you usually write only two or three checks per month, an MMDA might be a better deal than a checking account. MMDAs pay a higher rate of interest than checking accounts but require a higher minimum balance.

Checking accounts have other advantages. They simplify your record keeping. Canceled checks provide you with receipts at tax time, and the check register is a convenient way of keeping track of monthly expenses.

Account features and fees vary from one institution to the next. It’s important to take the time to ask bank employees about any account features and fees before you open an account. Banks are always required to notify you of the fees for their accounts. The best account to choose is usually the one with the lowest fees, regardless of the interest rate. Keep an eye out for potential extra charges when shopping for checking accounts. Ask about monthly fees, check processing fees, and ATM fees. Also be wary of cost-free checking accounts, as the bank may charge you if your balance drops below a certain amount. Also, the charges for printing new checks can often be much higher at your bank than through an outside printing provider.

In this day and age, it doesn’t really benefit you to put money into an old fashioned “passbook” savings account. Often monthly account fees overshadow the small amount of interest you will earn. Instead, put your money into a checking account. If it is a larger sum, look into a money market account. In this type of account you will earn more interest than in a savings account, but watch out for additional charges if your balance drops too low.

To get the most out of a checking account, find out what the minimum balance for avoiding fees is, and keep that minimum in the account. Further, try to get a checking account that will pay you interest, or that looks to the combined balance in checking and savings accounts to arrive at the minimum required balance. This way, you will not be paying the bank for the checking services, and your money will be earning some interest-although, not at a great rate.

Choosing An Account

Choosing an account is a matter of comparing the features of accounts at various banks. The features that should be compared are interest, fees, limitations on withdrawals, and limitations on time deposit accounts.

Interest

Determine the interest rate on an account. Find out whether the institution can change the rate after you open the account. In addition, find out the following.

  • Does the institution pay different rates of interest depending on the amount of your account balance, and, if so, in what way is interest calculated? (See Tiered Interest Rates, below.)
  • How often is interest compounded? In other words, when does the institution start paying interest on the interest you’ve already earned in the account?
  • What is the annual percentage yield? The APY is a rate that reflects the amount of interest you will earn on a deposit.
  • What is the minimum balance required before you earn interest?

Find out how the bank calculates the minimum balance requirement. A calculation that is based on the minimum daily balance is best for you.

  • Do you begin earning interest the day you deposit a check into your account called “earning on your ledger balance”- or do you begin earning interest later, when the institution receives credit for the check known as “earning on your collected balance”?

Planning Aid: See Money Market Accounts. This site provides information on current money market rates.

Planning Aid: See Savings Accounts. This site provides current savings and CD rates.

Tiered Interest Rates

Institutions may pay different rates tied to different balance amounts.

An institution pays a 5 percent interest rate on balances up to $5,000 and 5.5 % on balances above $5,000. If you deposit $8,000, the institution that pays interest on the entire balance pays you 5.5 % on the entire $8,000. Other institutions may pay you 5 % on the first $5,000 and 5.5 % only on the remaining $3,000.

To tell which method an institution uses, check the annual percentage yield (APY) disclosure. If it is a single figure for a balance level, you will be paid the stated interest rate for the entire balance. If the APY is stated as a range for each balance level, your earnings will depend on the balance you keep in each level. Of course, getting paid the stated interest rate on the entire balance is a better deal.

Fees

Determine the following about an account:

  • Will you pay a flat per-month fee? How much?
  • Will you pay a fee if the balance in your account drops below a certain amount? How much?
  • Is there a charge for each deposit and withdrawal you make? How much?
  • How much will it cost you to use an ATM to make deposits and withdrawals on your account? Does it matter whether the transaction takes place at an ATM owned by the institution?

You can cut ATM fees by limiting yourself to only one withdrawal per week or by using only ATMs owned by your bank.

  • Is there a charge for bill payment by phone or modem? How much?
  • If you have a checking account or an MMDA, how much will new checks cost?

You can save up to 50% on the cost of checks by ordering your checks from your own supplier, instead of letting the bank order them.

  • Will you be charged for each check you write? How much?
  • Are fees reduced if you have other accounts at the institution?
  • Are fees reduced or waived if you agree to directly deposit your paycheck or government payments (e.g., Social Security check)?
  • What is the fee for stopping payment on a check you have written?
  • Is there a charge for making a balance inquiry?
  • Does the institution charge a fee for closing an account soon after it is opened? If it does, when will the fee be imposed?
  • Are you charged to have canceled checks returned to you with your statement? How much?
  • What is the charge for writing a check that bounces (a check returned for insufficient funds)? And what happens if you deposit a check written by another person, and it bounces? Are you charged a fee?

Check Clearing and Other Limitations

Find out whether the following will apply to the account:

  • Does the institution limit the number or the dollar amount of withdrawals or deposits you make?
  • If you close the account before interest is credited to your account, will you be credited with the interest that has been earned?
  • How long does it take for checks to clear? How soon does the institution allow you to withdraw funds that you have deposited to your account?

For Certificates of Deposit

If you are looking into a CD, here are some questions to ask:

  • What is the term of the account (i.e., how long until maturity)?
  • Will the account roll over automatically? Does the account renew unless you withdraw your money at maturity or during any grace period? A grace period is the amount of time after maturity when you can withdraw your money without penalty. If there is a grace period, how long is it?
  • If you are allowed to withdraw your money before maturity, is there a penalty? How much?
  • Will the institution regularly send you the amount of interest you are earning on your account or regularly credit it to another account of yours?

Getting A Better Deal

A recent survey showed that more than half of the surveyed individuals picked their checking account banks because of geographic location. Only 19% chose their banks because of cost-effectiveness (low fees). This shows that cost-effective accounts are out there, but it takes time to shop around for them.

An easy way for a bank to increase its cash flow is to add on fees here and there for services that used to be free of charge. Conversely, bank customers can increase their cash flow by getting a bank to drop a charge or by changing banks.

Here are some tips for negotiating with your current bank to try to get a better deal on your checking account.

  • Step One: Take a look at your past three or four checking account statements. Find out what all of the fees and charges are, and make notes of them.
  • Step Two: Figure out your checking account needs, and jot them down. How many checks do you write per month? How many visits to the ATM do you make? How many deposits do you make? How many times are you overdrawn? How often do you go below the minimum required balance?
  • Step Three: Armed with this information, check with several other area banks to find out what they charge for the same services. Do this over the phone, if you have the time, or ask for the information to be sent to you in the mail.
  • Step Four: Now you are ready to go to your own bank. Speak to a manager. Say that you are looking to reduce your banking costs. Ask them to cut fees, and if they won’t budge, tell them what the competition is offering. They may move on certain fees if they sense they will lose your business. Ask whether you can lower costs by using direct deposit, getting photocopies of canceled checks instead of the checks themselves, or opening another account or CD.

Many banks offer free checking to seniors, students, or the disabled, if the depositor asks for this service.

If you decide to take your business elsewhere, don’t overlook smaller banks, which may be more eager for your business.

Protecting Your Account

Overdraft Protection

Many people overlook a valuable service offered by banks: the overdraft protection line of credit. With this protection, if you write a check which would overdraw your account a loan is automatically made from a line of credit. With this protection, you will not bounce any checks.

This type of service is most valuable to a self-employed individual whose business is seasonal. If there are times during the year when you have cash flow problems, the overdraft protection line of credit can save you headaches and at a lower interest rate than other forms of borrowing.

Starting in 2010, automatic overdraft protection is no longer provided by banks and bank customers must opt-in for this protection. Don’t neglect to inquire about this service if it would suit your situation.

Truth In Savings

The Truth in Savings Act, a federal law, requires depository institutions to disclose to you the important terms of their consumer deposit accounts. Institutions must tell you:

  • The annual percentage yield and interest rate;
  • Cost information, such as fees that may be charged; and
  • Information about other features such as any minimum balance amount required to earn interest or to avoid fees.

To help you shop for the best accounts, an institution must give you information about any consumer deposit account the institution offers if you ask for it. You will also get disclosures before you actually open an account.

In addition, the Truth in Savings Act generally requires that interest and fee information be provided on any periodic statements sent to you. And if you have a roll-over CD that is longer than one month, the law requires also that you get a renewal notice before the CD matures.

Federal Deposit Insurance

Only deposit accounts at federally insured depository institutions are protected by federal deposit insurance. Generally, the government protects the money you have on deposit to a limit of $250,000. If an account is in trust or co-owned, there may be an effect on the amount of insurance coverage you have.

Ask how the deposit insurance rules will apply to your deposit account. Federally insured depository institutions also offer products that are not protected by insurance. For example, you may purchase shares in a mutual fund or an annuity. These investments are not protected by the federal government.

You can also check out the financial condition of your bank if you are concerned about protection for balances over $250,000.

Planning Aid: See Bank Financial Condition Ratings. This site provides ratings on the financial conditions of banks so that you can evaluate your institution.

Using Electronic Fund Transfers

The Electronic Fund Transfer (EFT) system is a national payment mechanism that moves money between accounts. Here are some of the ways EFT is in use:

Automated Teller Machines (ATMs). You can bank electronically and get cash, make deposits, pay bills, or transfer funds from one account to another. ATM machines are used with a debit or EFT card and a code, which is often called a personal identification number or “PIN.”

Point-of-Sale (POS) Transactions. Some EFT cards can be used when shopping to allow the transfer of funds from your account to the merchant’s account. To pay for a purchase, you present an EFT card instead of a check or cash. Money is taken out of your account and put into the merchant’s account electronically.

Pre-Authorized Transfers. This is a method of automatically depositing to or withdrawing funds from an individual’s account when the account holder authorizes the bank or a third party (such as an employer) to do so. For example, you can authorize direct electronic deposit of wages, Social Security, or dividend payments to their accounts. Or, you can authorize financial institutions to make regular, ongoing payments of insurance, mortgage, utility or other bills.

More: For a list of common questions about pre-authorized transfers, see Common Questions About Pre-Authorized Plans.

Telephone Transfers. You can transfer funds from one account to another-from savings to checking, for example-or order payment of specific bills by phone.

People who use EFT systems are often concerned about safeguards in the system. Since there is no check, that is, no piece of paper with information that authorizes a bank to withdraw a certain amount of money from your account and pay that amount to another person, EFT users wonder about record keeping, errors, and theft:

  • What record-what evidence-exists for transactions?
  • How easily can errors be corrected?
  • What if someone steals money from the account?
  • What about solicitations?
  • Is it mandatory to use EFT services?

The answers are found in a federal law the Electronic Funds Transfer Act. We have summarized the EFT’s protections.

What Record Will I Have Of My Transactions?

A canceled check is permanent proof that a payment has been made. Is proof of payment available with EFT services?

The answer is yes. If you use an ATM to withdraw money or make deposits, or a point-of-sale terminal to pay for a purchase, you can get a written receipt-much like the sales receipt you get with a cash purchase- showing the amount of the transfer, the date it was made, and other information. This receipt is your record of transfers initiated at an electronic terminal.

Your periodic bank statement must also show all electronic transfers to and from your account, including those made with debit cards, by a pre-authorized arrangement, or under a telephone transfer plan. It will also name the party to whom payment has been made and show any fees for EFT services (or the total amount charged for account maintenance) and your opening and closing balances.

Your monthly statement is proof of payment to another person, your record for tax or other purposes, and your way of checking and reconciling EFT transactions with your bank balance.

Correcting Errors

  1. If you believe that there is an error in your bank account write or call your bank immediately if possible, but no later than 60 days from the date the first statement that you think shows an error was mailed to you. Give your name and account number and explain why you believe there is an error, what kind of error, and the dollar amount and date in question. If you call, you may be asked to send this information in writing within 10 business days.
  2. The bank must promptly investigate an error and resolve it within 45 days. However, if the bank takes longer than 10 business days to complete its investigation, generally it must put back into your account the amount in question while it finishes the investigation.
  3. The financial institution must notify you of the results of its investigation. If there was an error, the institution must correct it promptly for example, by making a re-credit final.
  4. If it finds no error, the bank must explain in writing why it believes no error occurred and let you know that it has deducted any amount re-credited during the investigation. You may ask for copies of documents relied on in the investigation.

The time periods are longer for point-of-service debit card transactions and for any EFT transaction initiated outside the United States. In the meantime, you will have full use of the funds in question.

What About Loss Or Theft?

It’s important to be aware of the potential risk in using an EFT card, specifically, that the risks differ from those involved with credit cards. On lost or stolen credit cards, your loss is limited to $50 per card. On an EFT card, your liability for an unauthorized withdrawal can vary:

  • Your loss is limited to $50 if you notify the financial institution within two business days after learning of loss or theft of your card or code.
  • But you could lose as much as $500 if you do not tell the card issuer within two business days after learning of the loss or theft.

If you do not report an unauthorized transfer that appears on your statement within 60 days after the statement is mailed to you, you risk unlimited loss on transfers made after the 60-day period. That means you could lose all the money in your account plus your maximum overdraft line of credit.

On Monday, John’s debit card and secret code were stolen. On Tuesday, the thief withdrew $250, all the money John had in his checking account. Five days later, the thief withdrew another $500, triggering John’s overdraft line of credit. John did not realize his card was stolen until he received a statement from the bank, showing withdrawals of $750 he did not make. He called the bank right away. John’s liability is $50.

Now suppose that when John got his bank statement he didn’t look at it and didn’t call the bank. Seventy days after the statement was mailed to John, the thief withdrew another $1,000, reaching the limit on John’s line of credit. In this case, John would be liable for $1,050 ($50 for transfers before the end of the 60 days; $1,000 for transfers made more than 60 days after the statement was mailed).

What About Solicitations?

A financial institution may send you an EFT card that is valid for use only if you ask for one, or to replace or renew an expiring card. The financial institution must also give you the following information about your rights and responsibilities:

  • A notice of your liability in case the card is lost or stolen;
  • A telephone number for reporting loss or theft of the card or an unauthorized transfer;
  • A description of its error resolution procedures;
  • The kinds of electronic fund transfers you may make and any limits on the frequency or dollar amounts of such transfers;
  • Any charge by the institution for using EFT services;
  • Your right to receive records of electronic fund transfers;
  • How to stop payment of a pre-authorized transfer;
  • The financial institution’s liability to you for any failure to make or to stop transfers; and
  • The conditions under which a financial institution will give information to third parties about your account.

Generally, you must also get advance notice of any change in the account that would increase your costs or liability, or limit transfers.

A financial institution may send you a card you did not request only if the card is not valid for use. An “unsolicited” card can be validated only at your request and only after the institution makes sure that you are the person whose name is on the card. It must also be sent with instructions on how to dispose of an unwanted card.

Do I Have To Use EFT?

The EFT Act forbids a creditor from requiring you to repay a loan or other credit by EFT, except in the case of overdraft checking plans.

Although your employer or a government agency can require you to receive your salary or a government benefit by electronic transfer, you have the right to choose the financial institution that will receive your funds.

Common Questions About Pre-Authorized Plans

Here are some frequently asked questions about pre-authorized plans.

Q. How will I know a pre-authorized credit has been made?

A. There are various ways you may be notified. Notice may be given by your employer (or whoever is sending the funds) that the deposit has been sent to your financial institution. Otherwise, a financial institution may provide notice when it has received the credit or will send you a notice only when it has not received the funds. Financial institutions also have the option of giving you a telephone number you can call to check on a pre-authorized credit.

Q. How do I stop a pre-authorized payment?

A. You may stop any pre-authorized payment by calling or writing the financial institution so that your order is received at least three business days before the payment date. Written confirmation of a telephone notice to stop payment may be required.

Q. If the payments I pre-authorize vary in amount from month to month, how will I know how much will be transferred out of my account?

A. You have the right to be notified of all varying payments at least 10 days in advance.

Or, you may choose to specify a range of amounts and to be told only when a transfer falls outside that range. You may also choose to be told only when a transfer differs by a certain amount from the previous payment to the same company.

Q. Do the EFT Act protections apply to all pre-authorized plans?

A. No. They do not apply to automatic transfers from your account to the institution that holds your account or vice versa. For example, they do not apply to automatic payments made on a mortgage held by the financial institution where you have your EFT account. The EFT Act also does not apply to automatic transfers among your accounts at one financial institution.

Government and Non-Profit Agencies

The following federal agencies are responsible for making sure that depository institutions follow the federal Truth in Savings Act. Questions about an institution should be directed as follows:

  • State-Chartered Member Banks of the Federal Reserve System:

Division of Consumer and Community Affairs
Board of Governors of the Federal Reserve System
20th Street and Constitution Avenue, NW
Washington, DC 20551
Tel. (202) 452-3000

  • National Banks & Federally Insured Savings & Loan Institutions and Federally Chartered Savings Banks:

Comptroller of the Currency
Customer Assistance Group
1301 McKinney Street
Suite 3450
Houston, TX 77010
Tel. (800) 613-6743

  • Credit Unions:

National Credit Union Administration
1775 Duke Street # 4206
Alexandria, Virginia 22314-6115
Tel. (703) 519-4600


02 Aug 2024

A budget is an essential component of your financial plan. Not only does it force you to monitor your spending, it enables you to focus on which items (such as loans and credit card debt) you can pay off or pay down so that you can accumulate funds for retirement, education, or buying a home.

Here is a guide to effectively organizing and keeping a check on your expenses.

While this Financial Guide offers you guidance on how to develop a budget that works for you and your family, don’t hesitate to contact your financial advisor if you need additional assistance.

The budget guidelines suggested here are intended for people who need to rein in their spending or have no idea what they spend their money on every month. If you have a good grasp of your cash inflows and outflows and have your spending under control, there may be no need to prepare a budget plan.

Related Financial Guide: Please see the Financial Guide: YOUR FINANCIAL PLAN: Getting Started On A Secure Future.

Personal-finance computer software programs such as Quicken make it easy to set up a budget. If you have such a program, then simply follow the guidelines that the software gives you and use the information contained here as a guideline.


  • Step 1: Analyze Your Income And Expenses
  • Step 2: Set Budgeting Goals
  • Step 3: Create Your Budget
  • Step 4: Review Your Adherence To The Budget
  • Recommended Books
Step 1: Analyze Your Income And Expenses

The first thing you need to do is to review your income and spending for the past year. This “cash-flow analysis” will lay the groundwork for the budget you create. You’ll need your checkbook, your credit card statements (paper copies or online records), and your most recent tax return. This should give you sufficient data to analyze your spending and income for the past year.

Your Income

Using an excel spreadsheet, ledger paper, or even notebook paper (as long as it has lines), list your income for a one-year period, breaking it down by month and year. Include the following types of income:

  • Salary/wages
  • Income from self-employment
  • Retirement pay and/or government-source income (e.g., Social Security, disability, unemployment, annuity, and pension payments)
  • Interest and dividends
  • Alimony and/or child support
  • Rents and/or royalties
  • Income from trusts

Your income analysis might look something like this:

Income ItemMonthlyYearly
Salary (Gross)$10,000$120,000
Dividends$100$1,200
Rent$1,500$18,000
Total$11,600$139,200

Your Fixed Expenses

Add up your fixed expenses. These are expenses that generally do not vary from month to month. Again, break them down into month and year. Make sure you include the following categories, whether or not they’re immediately evident from the past year’s bills:

  • Taxes (federal, state and local)
  • Mortgage or rent
  • Insurance, including medical, auto, homeowners, life, and other
  • Utilities
  • Automobiles (costs of operating minus insurance cost)
  • Dues and fees paid to associations and clubs

Where the amounts vary by month, as with a phone bill, add up what you paid for the year and divide by twelve to get the monthly amount. For bills that you pay yearly or quarterly, add the total amount paid for the year and divide by 12 to arrive at a monthly amount. This will help you to arrive at a more functional budget. If you have large credit card debt, indicate the amounts you actually paid, not the minimum monthly payments.

Your Variable Expenses

Next, add up your variable expenses for the previous one-year period using your checkbook and credit card statements. Be sure to include the following:

  • Food
  • Clothing
  • Furniture and appliances
  • Entertainment
  • Gas, oil, and commuting costs
  • Medical care
  • Gifts
  • Vacations
  • Fees paid to accountants, lawyers, and other professionals

Estimate if you need to do so. Here’s what your variable expenses might look like:

ExpenseMonthlyYearly
Groceries$950$11,400
Gifts For Weddings, Birthdays, etc.$50$600
Magazine Subscriptions$10$120
Movies, Theatre, Restaurants$175$2,100
Vacations$250$3,000
Gas, Oil, Car Repair$400$4,800
Clothing$150$1,800
Total$1,985$23,820

You’ll be able to tell whether you’re overlooking any variable expenses by subtracting the total yearly amount you arrive at for variable and fixed expenses from your yearly income figure. If this amount is the amount you put away in savings for the previous year, then you can be pretty certain that you’ve included all of your variable expenses. If there is a large gap between income minus expenses and the amount you saved, do some digging to try to find out where the extra money went.

Step 2: Set Budgeting Goals

Your budget should tie in with your financial planning goals. For instance, you may have taken a closer look at your retirement plan and decided that you needed to save $20,000 per year for the next ten years to accumulate the nest egg you want for retirement.

Related Guide: Please see the Financial Guide: YOUR RETIREMENT PLAN: How To Get Started.

Or, you may be saving for a new home and figured out that you need to save $5,000 per year for the next three years to come up with a down payment.

You may also want to reduce credit card debt or pay down a mortgage with your increased savings.

Related Guide: Please see the Financial Guide: SAVING MONEY: 10 Major Ways To Increase Your Nest Egg.

When setting your budgeting goals, decide how much you want to put away each year and what you will do with the savings. Your saving goals will depend on the financial planning goals mentioned above as well as on your age and income level.

If you want to save more than you have been saving, then you’ll need to cut down on optional expenditures. To do this, you’ll enter an amount under “budgeted amount” that is less than “last year’s actual.”

Review your budget each year to make sure it fits in with your financial goals, both long-term and short-term.

Step 3: Create Your Budget

Now it’s time to actually create a budget. The easiest way to do this is to use an excel spreadsheet. If you’re not computer proficient, then use ledger paper or 8-1/2 by 11-inch paper used in “landscape” format (used horizontally instead of vertically).

As we stated before if you have a computer software program that formulates a budget for you, then use that, as it will be more convenient than writing up a budget by hand. But read through our guidelines anyway to get a grasp of the concepts involved.

Each sheet of paper should be headed by the name of the month. Once you’ve come up with January’s version, you can photocopy that 11 times, since each month’s version will be the same. You will end up with one sheet of paper for each month of the year.

Each month’s budget sheet might have five columns:

  • Column 1, labeled “Expense,” will contain each of the items you listed under fixed and variable expenses.
  • Column 2, labeled “Last Year’s Actual,” will contain the monthly amounts you came up with for each fixed and variable expense.
  • Column 3, labeled “This Year’s Budgeted,” is where you will write in what you will allow yourself to spend on that item for the month. (It can, and probably will, differ from last year’s actual expense).
  • Column 4, labeled “This Year’s Actual,” is where you will write in what you spend on that item for the month.
  • Column 5, labeled “Increase/Decrease,” is where you will write in how much more–or less–you spent during that month than you had budgeted.

Here is a partial view (showing just two expenses) of what your monthly budget might look like:

ExpenseLast Year’s ActualThis Year’s BudgetedThis Year’s ActualOver/(Under) Budget
Electric$780$825$800($25)
Groceries$950$1,000$1,100$100
Total$1,730$1,825$1,900$75

Arrange the items in whatever way is convenient for you, but make your budget easy to use because this will help ensure that you use it. If you prefer to categorize your expenses in an orderly way (fixed vs. variable or optional vs. mandatory), then do so. If you prefer to categorize them in the order in which they come up during the month, or by the manner in which they are paid (cash, check, or credit card), then do it that way.

It takes discipline to record each amount in your budget as you pay it, but the discipline will pay off at the end of the year when you will have a clear picture of your spending.

Keep receipts for cash payments until you are able to record expenditures in your budget.

Don’t try to track every penny; instead, maintain a category called “petty cash” or “miscellaneous expenses” to cover spending cash that does not go for categorized items. This will cover cash that you withdraw from your checking account, but do not keep track of. Allow yourself a reasonable budgeted amount for this category.

At the end of each month, and then at the end of the year, look at your monthly totals to see whether you’ve under- or overspent your budgeted amounts. Performing a monthly and yearly review will help you to set or revise goals for next year.

Step 4: Review Your Adherence To The Budget

At the end of each month and again at the end of the year, look at your monthly totals to see whether you’ve under or overspent your budgeted amounts. Performing a monthly and yearly review will help you to set or revise goals for next year.

Recommended Books

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02 Aug 2024

This Financial Guide tells you how to begin the financial planning process. It provides worksheets to help you find out where you are financially and where you want to be in the future. It will help you identify your goals, determine your net worth and cash flow, plan to achieve your goals as well as begin to put your plan into action.

Financial security derives not only from acquiring more money but from planning. A solid financial plan can alleviate financial worries about the future and ensure that you will meet your financial goals – whether they relate to retirement, asset acquisition, education, or just vacations.

Review your financial plan every year to keep it up to date. If you set it up properly initially, it is relatively easy to review and keep current.

This Financial Guide allows you to take the first step towards a solid plan. By following the instructions and guidelines contained in it, you can find out where you are now and how you can put your plan into action.

There are many ways to approach setting up a financial plan. The one outlined in this guide is just one of a number of approaches. Your financial advisor can assist you in setting up the financial plan that best meets your particular situation and needs.


  • Identify Your Goals
  • Determine Your Net Worth
  • Determine Your Cash Flow
  • Plan To Achieve Your Goals
  • Establish How Much You’ll Need
  • Put The Plan Into Action
Identify Your Goals

Spend some time thinking and talking with family members about what you would like to achieve financially. What would make you and them happy? What would be fulfilling? Would you like to start your own business? Retire early? Acquire a vacation home? Pursue a hobby? Travel?

Perhaps you’d like to change careers, and you’ll need money to finance an education in a different field. Or perhaps you’d like to have a large amount of money to give to your favorite charity. Once you’ve got some idea of what you’d like to accomplish, fill out the Goals Worksheet below.

  • The “Goals” section should state what you’d like to accomplish. Be as specific as possible, e.g., instead of writing “Acquire a bigger home,” write “Acquire a home with at least 12 rooms in Anytown.”
  • The “Amount Needed” should be an estimate of the amount of money you’ll need. For instance, to retire early, you might estimate that you’ll need a $1,000,000 nest egg by the time you reach age 50, or to buy a vacation home, you might estimate that you’ll need a $50,000 down payment.
  • The “Target Date” section should include the approximate year or, in the case of short-term goals such as a vacation in the current year, the month in which you would like to achieve your goal.
GoalsAmount NeededTarget Date
$
$
$
$
$
$
$
$
$
$

Determine Your Net Worth

Your financial plan should include an inventory of the existing financial resources you’ll be using to achieve the goals you decided on above.

Fill out the personal statement of net worth below. This will enable you to estimate the value of everything you own, minus the value of your debts. When asked for a value, use what the property would fetch if you sold it today at its market value.

It may take some time to do this, but the effort will be worth it. This is the foundation for your financial plan.

FINANCIAL STATEMENT

Date:

ASSETS (Current Value)TOTALSELFSPOUSE
Checking accounts$$$
Savings accounts$$$
Brokerage accounts$$$
Money market accounts$$$
Certificates of deposit$$$
IRA accounts$$$
Keogh accounts$$$
401(k) plans$$$
Pension plans$$$
Other retirement accounts$$$
Life insurance (cash values)$$$
Annuities$$$
Bonds (government)$$$
Bonds (corporate)$$$
Mutual funds$$$
Stocks$$$
Other securities$$$
Money owed to you$$$
Home$$$
Other real estate$$$
Automobiles$$$
Household furnishings$$$
Jewelry$$$
Other assets$$$
Total Assets$$$
LIABILITIES (Current Value)TOTALSELFSPOUSE
Home mortgage
Other mortgages
Automobile loans
Credit card balances
Installment accounts
Contractual obligations
Money owed to others
Income taxes
Pledges
Other debts
Total Liabilities
Total Assets (from above)$$$
Less Liabilities (from above)$$$
Net Worth (Assets less Liabilities)$$$

This statement should be reviewed to determine which assets are available to achieve the goals you listed above. If most of your net worth is tied up in your home and personal use assets (such as furniture and cars), you may not be able to achieve your goals. Which assets are available to invest towards your goals? Are they sufficient? If not, you may need to liquidate other assets or start a savings plan out of your cash flow to come up with the necessary funds.

Determine Your Cash Flow

Once you’ve completed the net worth statement, fill in the cash flow statement below. This will give you an estimate of what you earn per year-your salary, investment income, and retirement income and what your current expenses are. To fill out this form, it will help to have on hand your check register and one year’s worth of credit card receipts.

Here’s why the cash flow statement is so important: once you know how much is coming in and how much of it is going out in the form of expenses, you can start to make adjustments in your discretionary expenses in order to meet your saving and investment goals.

CASH FLOW STATEMENT

Period: to

IncomeTotalSelfSpouse
Salary/Wages$$$
Interest/Dividends
Social Security
Retirement Plans
Reimbursements (only if included as an expense)
Sale of investments
Other income
Total Income$$$
ExpensesTotalSelfSpouse
Savings (including pension plan contributions)
Income taxes
Property taxes
Insurance (health, disability, life, car, home)
Mortgage/rent
Other debt payments
Utilities (heat, electric, water, garbage, phone)
Transportation
Vacation
Medical (other than insurance)
Personal (small cash expenditures, such as haircuts)
Charitable contributions
Food
Restaurants
Recreation
Holiday expenses
Gifts
Education
Clothing
Other (children, professional fees, hobbies, etc. – if large expenditures, create a line item for each)
Miscellaneous
Total Expenses

Omit one-time, non-recurring items as they should not be used for budgeting or future planning.

How much cash flow is available to accumulate assets for the goals identified above? Is it sufficient in combination with your available assets from your net worth statement? If not, you need to examine the above expenses in detail and cut back on those which are discretionary until sufficient cash flow is identified.

Plan To Achieve Your Goals

Now that you know what your goals are and have an idea of your financial resources, it’s time to begin making a plan.

Financial Safety Net

Determine the funds you’ll need in case of a disaster or emergency. Coverage of such contingencies comes from insurance and from an emergency fund.

Emergency Fund

You should have a fund of three to six months (we’ll leave the number of months to your judgment) worth of living expenses to tide you over in case you lose your job or have unexpected bills. The emergency fund should be kept in an accessible account: a money market account is good for this purpose.

Life Insurance

Make sure your coverage is adequate. You should have enough coverage, should a catastrophe occur to ensure your family would continue to enjoy the same level of income it does currently.

Disability Insurance

Disability insurance is intended to replace lost income due to the occurrence of illness or accident. Consider whether you need to provide coverage for your family.

Related Guide: Please see the Financial Guides: DISABILITY INSURANCE: What To Look For and DISABILITY BENEFITS: How To Get All You’re Entitled To

Auto, Home, and Health Insurance

It’s important to make sure these types of policies provide adequate coverage. If not, an accident or other catastrophe could wipe out a large portion of your assets or cash flow and you may be unable to achieve your goals.

Related Guide: Please see the Financial Guide: HOMEOWNERS’ INSURANCE: How To Get The Best Coverage and Value

Establish How Much You’ll Need

Once you have covered your insurance and emergency-fund needs, you can start working towards your financial goals.

Go back to your Goals Worksheet (above) and enter the goal in the Worksheet below. For each goal, estimate the “Cost of the Goal,” i.e., the cost of achieving that goal. For instance, if you want to retire at age 55, estimate the nest egg you’ll need to accumulate by then. (Don’t bother accounting for inflation right now; this is just an estimate.)

Then fill in the “Amount On Hand,” i.e., the amount you have already saved for that purpose. For instance, if you have $10,000 in a mutual fund IRA, you might wish to allocate that amount to your retirement nest egg.

Next, write in the “Amount Still Needed.” Then, fill in the “Years to Target Date,” i.e., the year you want to achieve your goal. Finally, enter the “Intended Yearly Savings,” the amount you need to save each year (the “Amount Still Needed” divided by the “Years to Target Date”).

GoalCost of the goalAmount on handAmount still neededYears to target dateIntended yearly savings
$$$$$$

Add up the “Intended Yearly Savings,” i.e., the yearly amounts you need to save, in the extreme right-hand column. Look back at the “Savings” amount in the expense portion of your cash flow statement (above). How much are you currently saving? How does this compare with how much you need to save to meet your goals?

Most people find that the amount they are saving is inadequate.

Here are some ways that you might increase the amount you are saving each year:

  • Pay yourself first. Save and invest at least 10 percent of your after tax income.
  • If possible, earn more or spend less. Put a stop to discretionary spending.

You might also want to take another look at your goals. Perhaps they need to be modified or the target dates need to be deferred.

Put The Plan Into Action

Make a savings plan. How will you save the amounts you have targeted? Will you have them deducted from your paycheck? Will you deposit them into a savings account each month?

Once you’ve accumulated a chunk of savings for each goal, you’ll need an investment strategy. For each goal, determine how much risk you are willing to take with your savings. This will depend on how much of the money you can afford to lose, how essential the goal is, and your own risk preferences.

You may have read recently about asset allocation, and wondered whether an investor such as yourself needed to worry about this concept. The answer is a resounding yes. Asset allocation – not fund or security selection, not market timing – is the most important factor in determining how much money you make on your investments. In fact, according to Nobel-Prize-winning research, asset allocation the type or class of security owned – determines 90 percent of the return. The remaining 10 percent of the return is determined by which particular stock, bond, or mutual fund you select, and when you decide to buy it. In short, asset allocation and diversification are the cornerstones of good investing.

Related Guide: For a comprehensive discussion of asset allocation, please see the Financial Guide: ASSET ALLOCATION: How To Diversify for Maximum Return.

Here, in a nutshell, are the three most important things an investor can do:

  1. Establish a financial profile. Your financial profile is the translation of your goals, risk threshold, and time horizon into a graph or curve, using a computer software program. The three factors we just mentioned are plotted on a graph according to the program’s formulas.
  2. Find the right mix of “asset classes” for your portfolio. The right mix of asset classes will balance each other in a way that will give the best possible return for the amount of risk you are willing to take. Using computer programs, asset allocation professionals will determine the proper mix of assets for your financial profile. Over time, the ideal allocation for you will not remain the same; it will change as your situation changes, or in response to changes in market conditions.
  3. Choose investments from each class, based on performance and costs.

How Does Asset Allocation Work?

Using computerized formulas, asset allocator’s take down information they glean from a questionnaire you have filled out. This information gives them what they need to become familiar with your needs, constraints, and unique circumstances. The following factors should become apparent from the questionnaire.

  • Your risk threshold (how much of your capital you are willing to lose during a given time frame),
  • Your goals (whatever financial planning goals you and your family want to achieve), and
  • Your investing time horizon (mainly, your age and retirement objectives).

In addition, the professional needs to consider how wealthy you are, what your income tax bracket is, how much of your portfolio needs to be kept liquid, and how often withdrawals will be made from the portfolio.

The allocator’s goal now is to come up with the right blend of six or seven asset classes, in the right percentages, that will match your financial profile – your risk profile and time horizon.


02 Aug 2024

Various tax benefits, including tax exemption, tax deferral, tax credits, and deductions, are available if you are paying or saving for college or other higher education costs. This Guide suggests ways to take advantage of these benefits.

Many tax benefits are available to help you pay higher education costs, whether for your children or yourself. Because of the variety of benefits and programs, this area is one of the most complex that an individual can face. This Financial Guide discusses strategies you can use to build savings for higher education, and tax credits currently available to help ease the financial burden of paying for education.

Eligibility rules vary for education credits and savings plans and most are subject to income limitations.

Related Financial Guide: For more information about saving and investing to cover education costs, please see the Financial Guide: YOUR CHILD’S EDUCATION: How To Finance It.


  • Coverdell Education Savings Accounts (Section 530 Programs)
  • Qualified Tuition Programs (Section 529 Programs)
  • Traditional and Roth IRAs
  • Education Savings Bonds
  • Education Credits
  • Qualified Tuition and Related Expenses Deduction
  • Employer-Provided Education Assistance
  • Student Loans
Coverdell Education Savings Accounts (Section 530 Programs)

Starting in 2013, you can contribute up to $2,000 to a Coverdell Education Savings account (a Section 530 program formerly known as an Education IRA) for a child under 18. These contributions are not deductible, but they grow tax-free until withdrawn. Contributions for any year can be made through the (unextended) due date for the return for that year.

There is no adjustment for inflation; therefore the $2,000 contribution limit is expected to remain at $2,000 for tax years 2012 and beyond.

Only cash can be contributed to a Section 530 account and you cannot contribute to the account after the child reaches his or her 18th birthday.

Anyone can establish and contribute to a Section 530 account, including the child. You may establish 530s for as many children as you wish, but the amount contributed during the year to each account cannot exceed $2,000. The child need not be a dependent, and, in fact, does not even need to be related to you. The maximum contribution amount for each child is subject to a phase-out limitation with a modified AGI between $190,000 and $220,000 for joint filers and $95,000 and $110,000 for single filers.

A 6 percent excise tax (to be paid by the beneficiary) applies to excess contributions. These are amounts in excess of the applicable contribution limit ($2,000 or phase out amount) and contributions for a year that amounts are contributed to a qualified tuition program for the same child. A qualified tuition program (QTP), sometimes called a Section 529 program, is a tax-favored state program to prepay education costs (see below). The 6 percent tax continues for each year the excess contribution stays in the 530 account.

The child must be named (designated as beneficiary) in the Coverdell document, but the beneficiary can be changed to another family member (for example, to a sibling where the first beneficiary gets a scholarship or drops out). And funds can be rolled over tax-free from one child’s account to another child’s account. Funds must be distributed not later than 30 days after the beneficiary’s 30th birthday (or 20 days after the beneficiary’s death if earlier). For special needs beneficiaries, age limits (i.e., no contributions after age 18, distribution by age 30) don’t apply.

Withdrawals are taxable to the person who gets the money, with these major exceptions: Only the earnings portion is taxable (the contributions come back tax-free). Also, even that part isn’t taxable income, as long as the amount withdrawn doesn’t exceed a child’s qualified higher education expenses; for that year. The definition of qualified higher education expenses” includes room and board and books, as well as tuition. In figuring whether withdrawals exceed qualified expenses, expenses are reduced by certain scholarships and by amounts for which tax credits (see Educational Credits, below) are allowed. If the amount withdrawn for the year exceeds the education expenses for the year, the excess is partly taxable under a complex formula. There’s another formula if the sum of withdrawals from this 530 program and from the qualified tuition (Section 529) program exceed education expenses.

As the person who sets up the Section 530 account, you may change the beneficiary (the child who will get the funds) or roll the funds over to the account of a new beneficiary, tax-free, if the new beneficiary is a member of your family. But funds you take back (for example, withdrawal in a year when there are no qualified higher education expenses, because the child is not enrolled in higher education) are taxable to you, to the extent of earnings on your contributions, and you will generally have to pay an additional 10 percent tax on the taxable amount. However, you won’t owe tax on earnings on amounts contributed that are returned to you by June 1 of the year following contribution.

Investment Policy

In contrast to Section 529 programs and Series EE bonds, you are able to choose and change Section 530 investments as you see fit.

Check with your financial adviser about using both the Section 530 program, which has wide investment options but limited ($2,000 or less) contribution/investment amounts, and the Section 529 program, which has limited investment options but allows higher contribution/investment amounts.

Elementary and Secondary Schools

Section 530 programs can be used to build up funds for primary and secondary education. The tax rules are similar to those for higher education: withdrawals taxable to the extent of earnings on contributions, except tax-free up to the child’s qualified elementary and secondary education expenses. These expenses qualify whether the child attends a private, religious or public school. Expenses such as room, board, tuition, transportation, and uniforms will qualify only where connected with private or religious schools, but some expenses – books, computers, educational software and internet access – apply as well to children in public school living at home.

The age limits for higher education apply here too: no contribution after a child reaches age 18, distribution at age 30 except for special needs beneficiaries. Withdrawals in excess of qualified education expenses are taxable under a special formula.

Qualified Tuition Programs (Section 529 Programs)

Every state now has a program allowing persons to prepay for future higher education, with tax relief. Starting in 2018, funds in 529 Plans can also be used for K-12 education.

There are two basic plan types, with many variations among them:

  1. The prepaid education arrangement. Here one is essentially buying future education at today’s costs, by buying education credits or certificates. This is the older type of program and tends to limit the student’s choice to schools within the state. Private colleges and universities may now offer this type.
  2. Education savings accounts. Here, contributions are made to an account to be used for future higher education.

In approaching state programs one must distinguish between what the federal tax law allows and what an individual state’s program may impose.

You may open a Section 529 program in any state, but when buying prepaid tuition credits (less popular than savings accounts), you will want to know which institutions the credits will be applied to.

Unlike certain other tax-favored higher education programs, such as the American Opportunity Tax Credit and the Lifetime Learning Credit, federal tax law doesn’t limit the benefit to tuition, but can also extend it to room, board, and books (individual state programs could be narrower).

The two key individual parties to the program are the Designated Beneficiary (the student-to-be) and the Account Owner, who is entitled to choose and change the beneficiary and who is normally the principal contributor to the program. There are no income limits on who may be an account owner. There’s only one designated beneficiary per account. Thus, a parent with three college-bound children might set up 3 accounts. (Some state programs don’t allow the same person to be both beneficiary and account owner.)

Contributions must be in cash, and must not total more than reasonably needed for higher education (as determined initially by the state). Neither account owner or beneficiary may direct investments, but the state may allow the owner to select a type of investment fund (e.g., fixed income securities), and to change the investment annually, and when the beneficiary is changed. The account owner decides who gets the funds (can pick and change the beneficiary) and is legally allowed to withdraw funds at any time, subject to tax and penalty discussed later.

Funds in the account not yet distributed at the account owner’s death pass as part of the probate estate under state law though this is not the result for federal estate tax purposes, see below.

Federal Tax Rules

Income tax. Contributions made by the account owner or other contributor are not deductible for federal income tax purposes. Earnings on contributions grow tax-free while in the program.

Distributions from the fund are tax-free to the extent used for qualified higher education expenses. Distributions used otherwise are taxable to the extent of the portion which represents earnings.

A Section 529 distribution can be tax-free even though the student is claiming an American Opportunity Tax Credit or the Lifetime Learning Credit. Section 530 Coverdell distributions are also tax-free if the programs aren’t covering the same specific expenses.

Distribution for a purpose other than qualified education is taxed to the one getting the distribution. In addition, a 10 percent penalty must be imposed on the taxable portion of the distribution, comparable to the 10 percent penalty in Section 530 Coverdell plans.

The account owner may change the beneficiary designation from one to another in the same family. Funds in the account roll over tax-free for the benefit of the new beneficiary.

Gift Tax. For gift tax purposes, contributions are treated as completed gifts even though the account owner has the right to withdraw them. Thus, they qualify for the up-to-$16,000 annual gift tax exclusion in 2022 ($15,000 in 2021). One contributing more than $16,000 may elect to treat the gift as made in equal installments over the year of the gift and the following four years so that up to $80,000 can be given tax-free in the first year.

A rollover from one beneficiary to another in a younger generation is treated as a gift from the first beneficiary, an odd result for an act the “giver” may have had nothing to do with.

Estate tax. Funds in the account at the designated beneficiary’s death are included in the beneficiary’s estate, another odd result, since those funds may not be available to pay the tax. Funds in the account at the account owner’s death are not included in the owner’s estate, except for a portion thereof where the gift tax exclusion installment election is made for gifts over $15,000. For example, if the account owner made the election for a gift of $80,000 in 2022, a part of that gift is included in the estate if he or she dies within five years.

A Section 529 program can be an especially attractive estate-planning move for grandparents. There are no income limits, the account owner giving up to $80,000 avoids gift tax, and estate tax by living five years after the gift, yet has the power to change the beneficiary.

State Tax: For specifics of each state’s program, see College Savings Plans Network (CSPN).

Traditional and Roth IRAs

You can use a traditional IRA or Roth IRA as a savings plan to pay qualified higher education expenses. Withdrawals before age 59 1/2 to pay qualified higher education expenses are not subject to the additional tax on early withdrawals. To escape the 10 percent tax, however, you must pay education costs that at least equal your withdrawal amount. The education costs must be “qualified”, that is, used for tuition, fees, books, room and board, supplies, or equipment at a qualified institution of learning and they must be for yourself, your spouse, or the children or grandchildren or yourself or your spouse. The qualified institution of learning may be any college, university, vocational school, or any other post-secondary school that is eligible to participate in federal Department of Education aid programs.

You do not actually have to use the IRA funds to pay education costs. That is, the tax relief doesn’t require you to trace the IRA withdrawal dollars to a specific education expense payment. You can pay the costs with your own earnings or savings, with a loan, or with a gift or inheritance received by the student or the person making the withdrawal. You can use savings accumulated in a Section 529 (state-sponsored) program.

However, you cannot count education costs paid with proceeds from the following in determining whether your IRA withdrawal is to be free of the 10 percent tax:

  • Tax-free distributions from a Coverdell education savings account (Section 530 program);
  • Tax-free scholarships, such as a Pell grant;
  • Tax-free employer education assistance program;
  • Any tax-free payment (other than a gift or bequest) that is due to enrollment at the qualified institution.

Education Savings Bonds

You can exclude from your gross income interest on qualified U.S. savings bonds if you have qualified higher education expenses during the year in which you redeem the bonds. For tax year 2022, the exclusion begins phasing out at $85,800 ($83,200 in 2021) modified adjusted gross income ($76,000 indexed for inflation) and is eliminated for adjusted gross incomes of more than $100,800 ($98,200 in 2021). For married taxpayers filing jointly, the tax exclusion begins phasing out at $128,650 ($124,800 in 2021) and is eliminated for adjusted gross incomes of more than $158,650 ($154,800 in 2021). The exclusion is unavailable to married filing separately.

The education must be of the bondholder, his or her spouse or dependent. Qualified higher education expenses are tuition and fees, and contributions to Section 529 and 530 programs, reduced for tax-free scholarships and other relief.

A qualified U.S. savings bond means a Series EE bond issued after 1989. The bond must be either in your name or in the names of both you and your spouse, and you must be at least 24 years old before the bond’s issue date.

Education Credits

Two tax credits are available for education costs – the American Opportunity Tax Credit and the Lifetime Learning Credit. These credits are available only to taxpayers with adjusted gross income below specified amounts (see Income Phase-Outs below).

How These Credits Work

The amount of the credit you can claim depends on (1) how much you pay for qualified tuition and other expenses for students and (2) your adjusted gross income (AGI) for the year.

You must report the eligible student’s name and Social Security number on your return to claim the credit. You subtract the credits from your federal income tax. If the credit reduces your tax below zero, you cannot receive the excess as a refund. If you receive a refund of education costs for which you claimed a credit in a later year, you may have to repay (“recapture”) the credit.

If you file married-filing separately, you cannot claim these credits.

Which costs are eligible? Qualifying tuition and related expenses refer to tuition and fees, and course materials required for enrollment or attendance at an eligible education institution. They now include books, supplies, and equipment needed for a course of study whether or not the materials must be purchased from the educational institution as a condition of enrollment or attendance.

“Related” expenses do not include room and board, student activities, athletics (other than courses that are part of a degree program), insurance, equipment, transportation, or any personal, living, or family expenses. Student-activity fees are included in qualified education expenses only if the fees must be paid to the institution as a condition of enrollment or attendance. For expenses paid with borrowed funds, count the expenses when they are paid, not when borrowings are repaid.

If you pay qualified expenses for a school semester that begins in the first three months of the following year, you can use the prepaid amount in figuring your credit.

You pay $6,500 of tuition in December 2022 for the winter 2023 semester, which begins in January 2023. You can use the $6,500 in figuring your 2022 credit. If you paid in January instead, you would take the credit on your 2023 return.

As future year-end tax planning, this rule gives you a choice of the year to take the credit for academic periods beginning in the first three months of the year; pay by December and take the credit this year; pay in January or later and take the credit next year.

Eligible students. You, your spouse, or an eligible dependent (someone for whom you can claim a dependency exemption, including children under age 24 who are full-time students) can be an eligible student for whom the credit can apply. If you claim the student as a dependent, qualifying expenses paid by the student are treated as paid by you, and for your credit purposes are added to expenses you paid. A person claimed as another person’s dependent can’t claim the credit. The student must be enrolled at an eligible education institution (any accredited public, non-profit or private post-secondary institution eligible to participate in student Department of Education aid programs) for at least one academic period (semester, trimester, etc.) during the year.

No “double-dipping.” The tax law says that you can’t claim both a credit and a deduction for the same higher education costs. It also says that if you pay education costs with a tax-free scholarship, Pell grant, or employer-provided educational assistance, you cannot claim a credit for those amounts.

Income Limits. For 2022, the amount of both the American Opportunity Tax Credit and Lifetime Learning Credit begins to phase out when modified adjusted gross income (MAGI) is between $80,000 and $90,000 ($160,000 and $180,000 for joint returns). The credit cannot be claimed if your MAGI is $90,000 or more ($180,000 or more for joint returns). “Modified AGI” generally means your adjusted gross income. The “modifications” only come into play if you have income earned abroad.

Under the Consolidated Appropriations Act (CAA), the Lifetime Learning Credit and American Opportunity tax credit now have the same credit amounts and phase out ranges.

The American Opportunity Tax Credit

The American Opportunity Tax Credit (AOTC) was made permanent by the Protecting Americans from Tax Hikes Act of 2015 (PATH). The maximum credit, available only for the first four years of post-secondary education, is $2,500. You can claim the credit for each eligible student you have for which the credit requirements are met.

Special Qualification Rules. In addition to being an eligible student, he or she:

  • Must be enrolled in a program leading to a degree, certificate, or other recognized credential;
  • Must be taking at least half of a normal full-time load of courses, for at least one semester or trimester beginning in the year for which the credit is claimed; and
  • May not have any drug-related felony convictions.

Amount of credit. The maximum amount of the AOTC credit is $2,500. Generally, 40 percent of the AOTC is now a refundable credit for most taxpayers, which means that you can receive up to $1,000 even if you owe no taxes.

The Lifetime Learning Credit

You may be able to claim a Lifetime Learning credit of up to $2,500 in 2022 (Consolidated Appropriations Act) for eligible students (subject to reduction based on your AGI). In years prior to 2021, this amount was $2,000 or 20 percent of the first $10,000 of qualified expense. Only one Lifetime Learning Credit can be taken per tax return, regardless of the number of students in the family.

  • The credit can help pay for undergraduate, graduate and professional degree courses, including courses to improve job skills.
  • For courses taken to acquire or improve job skills, there are no requirements as to course loads, so that even one or two courses can qualify.
  • The number of years for which this credit can be claimed is not limited.

Choosing the Credit. You can’t claim both credits for the same person in the same year. But you can claim one credit for one or more family members and the other credit for expenses for one or more others in the same year – for example, an American Opportunity Tax Credit for your child and a Lifetime Learning Credit for yourself.

Electing Not To Take the Credit. There are situations in which the credit is not allowed, or not fully available, if some other education tax benefit is claimed – where the higher education expense deduction is claimed for the same student, see below, or where credit and tax exemption (under a Section 529 or 530 program) are claimed for the same expense. In that case, the taxpayer – or, more likely, the taxpayer’s tax adviser – will determine which tax rule offers the greater benefit and if it’s not the credit, elect not to take the credit.

Qualified Tuition and Related Expenses Deduction

The Taxpayer Certainty and Disaster Tax Relief Act of 2020 repealed the tuition and fees deduction for tax years beginning after 2020. Income limitations for the lifetime learning credit have been increased to help tax filers transition to the lifetime learning credit.

For tax years before 2021, a limited deduction was allowed for “qualified higher education expenses” – tuition and related expenses under the same definition as for tuition credits, above. A $4,000 above the line deduction (Form 8917) was allowed for qualified tuition expenses in 2020, as in 2019 and 2018. The deduction was allowed if a taxpayer’s (modified) adjusted gross income was $80,000 or less ($160,000 or less on a joint return). This tax deduction reduced your amount of income, thereby reducing the amount of tax you paid. You did not need to itemize deductions on Schedule A (Form 1040) in order to take this deduction, which benefited higher earners who could not take the Lifetime Learning Credit because their income exceeded the limits.

For distributions made from qualified tuition programs (QTPs) after 2018, qualified higher education expenses may include:

  • Certain expenses required for a designated beneficiary’s participation in certain apprenticeship programs.
  • No more than $10,000 paid as principal or interest on a qualified student loan of the designated beneficiary or the designated beneficiary’s sibling.

Business expense deduction is allowed, without dollar limit, for education that serves the taxpayer’s business, including employment. a deduction is also allowed for student loan interest, but a taxpayer may not take more than one deduction for the same item. In addition, you cannot claim this deduction if your filing status is married filing separately or if another person can claim an exemption for you as a dependent on his or her tax return.

“Qualified higher education expenses” must be reduced by any such expense paid with an amount treated as tax-free under the rules for excluding income from Series EE bonds, or Section 529 or 530 programs.

Employer-Provided Education Assistance

If your employer paid education assistance benefits (e.g., reimbursements of tuition), part or all of them may be tax-free. You can exclude up to $5,250 per year of the benefits you receive under a qualified educational assistance program. This means your employer shouldn’t include those benefits with your wages, tips and other compensation shown on your Form W-2, box 1. This also means that you don’t have to include the benefits on your income tax return.

You can’t both exclude and deduct the same item, even if it’s otherwise deductible. In order to qualify, your employer must have established an educational assistance plan that does not discriminate in favor of highly paid employees or owners. The exclusion applies to undergraduate level courses other than those involving sports, game, and hobbies. The courses do not need to relate to your job. The exclusion is available for tuition, fees, books, and supplies but not meals, lodging or transportation. And it applies to benefits for graduate-level courses.

In addition to the exclusion for qualifying education plans, your employer can provide reimbursement for business related courses, including graduate courses. Prior to tax year 2018, if your employer did not reimburse you for these expenses, you were entitled to deduct them as a miscellaneous itemized deduction on Schedule A, Itemized Deductions, subject to the two percent deduction floor. To qualify, the expense must meet the requirement of your employer or the law or maintain or improve skills in your current job. The course must not meet minimum education requirements for your job or qualify you for a new trade or business.

However, under the Tax Cuts and Jobs Act of 2017 (“tax reform”), for tax years 2018 through 2025, employee business-related deductions (including education expenses) are disallowed. That is, there are no miscellaneous deductions on Schedule A as there were previously. Self-employed individuals are still able to deduct qualifying educational expenses on Schedule C.

Student Loans

You may be able to deduct interest on student loans. You may also be able to exclude income that you would otherwise have to report if a student loan is canceled.

Interest Deduction. You may deduct student loan interest you pay, including interest paid that’s not currently due because payment is deferred.

Deduction is allowed even though it would otherwise be nondeductible personal interest. But you may deduct only if you are the one legally bound to pay the interest, and only on loans solely for qualified expenses (so not under open credit lines).

The student-loan deduction (up to $2,500 starting in 2013), was made permanent by AFTRA, but only to taxpayers whose AGI is below $160,000 (joint filers) or $80,000 (single filers). Married couples filing separately can’t take the deduction.

The student-loan interest deduction is an “above the line” deduction. In other words, you don’t have to itemize in order to claim it. The loan must have been taken out to cover education expenses of at least half-time study for yourself, your spouse, or a person who was your dependent when you took out the loan.

You cannot deduct interest on a loan from a related person, for example, a relative, or a business entity in which you have an ownership interest as defined by the tax law. And you can’t deduct if you are claimed as a dependent.

Where interest fails to qualify under these tests, consider a home equity loan, interest on which is generally deductible.

Cancellation of Student Loan. If certain requirements are met, cancellations of student loans that are intended to induce students to perform certain services do not increase the student’s gross income. This relief extends to certain private programs, as well as government and public programs.


02 Aug 2024

How can you properly fund your children’s education without draining your current cash flow? What should you do if they are a few years away from college and your education fund won’t be enough? How can you increase your chances of getting financial aid? What tax benefits might be available to you? This Financial Guide answers these questions.

With the costs of a college education rising every year, the keys to funding your child’s education are to plan early and invest shrewdly. However, there are steps you can take if you get a late start. Moreover, there are a number of effective techniques for increasing financial aid opportunities and reducing taxes. Here are some guidelines for funding your child’s education that are geared to parents whose children are no older than elementary school age.


  • Start Saving Early
  • Find Out How Much You’ll Need To Save
  • Choose Your Investments
  • If You’re Caught Short
  • Sources Of Financial Aid
  • Planning Techniques
  • How To Increase The Amount Of Financial Aid
  • How To Reduce Taxes
  • Government and Non-Profit Agencies
Start Saving Early

College is expensive and proper planning can lessen the financial squeeze considerably – especially if you start when your child is young. Getting an early start on saving is basic to funding your child’s education. The earlier you start, the more you’ll benefit from the compounding of interest.

Planning Aid: For an estimate of the amount of money you would have at the time your child enters college if you begin saving now, see the Financial Calculator: College Savings Calculator.

When should you start saving? This depends on how much you think your children’s education will cost. The best way is to start saving before they are born. The sooner you begin, the less money you will have to put away each year.

Suppose you have one child, age six months, and you estimate that you’ll need $120,000 to finance his college education 18 years from now. If you start putting away money immediately, you’ll need to save $3,500 per year for 18 years (assuming an after-tax return of seven percent). On the other hand, if you put off saving until the child is six years old, you’ll have to save almost double that amount every year for twelve years.

Another advantage of starting early is that you’ll have more flexibility when it comes to the type of investment you’ll use. You’ll be able to put at least part of your money in equities, which, although riskier in the short-run, are better able to outpace inflation than other investments after time.

Find Out How Much You’ll Need To Save

How much will your child’s education cost? It depends on whether your child attends a private or state school. According to the College Board, for the 2022-23 school year the total expenses – tuition, fees, board, personal expenses, and books and supplies – for the average four-year private college are about $57,570 per year and about $27,940 per year for the average four-year in-state public college. However, these amounts are averages: the tuition, fees, and board for some private colleges can exceed $80,000 per year whereas the costs for a state school can often be kept under $10,000 per year. It should also be noted that in 2022-23 the average amount of grant aid for a full-time undergraduate student was about $8,690 and $24,770 for four-year public and private schools, respectively. More than 75 percent of full-time students at four year colleges and universities receive grant aid to help pay for college.

Planning Aid: Use College Search, a database of over 3,200 two-and four-year colleges, to find and select the best colleges for your child.

Planning Aid: If you’re trying to estimate future costs, you can estimate that school costs will grow by about two percentage points above the inflation rate. To be on the safe side, we suggest you assume costs will grow by at least 4 percent per year. For the most recent increases, refer to Trends in College Pricing.

Choose Your Investments

As with any investment, you should choose those that will provide you with a good return and that meet your level of risk tolerance. The ones you choose should depend on when you start your savings plan-the mix of investments if you start when your child is a toddler should be different from those used if you start when your child is age 12.

Related Financial Guide: For a general overview of investing principles, please see the Financial Guide: INVESTMENT BASICS: What You Should Know.

The following are often recommended as investments suitable for education funds:

Series EE Bonds are extremely safe investments. For tax treatment of redemption proceeds used for college, please see the Financial Guide: HIGHER EDUCATION COSTS: How To Get The Best Tax Treatment.

U.S. Government Bonds are also safe investments that offer a relatively higher return. If you use zero-coupon bonds for your child’s education, you can time the receipt of the proceeds to fall in the year when you need the money. A drawback of such bonds is that a sale before their maturity date could result in a loss on the investment. Further, the accrued interest is taxable even though you don’t receive it until maturity.

CDs are safe, but usually provide a lower return than the rate of inflation. The interest is taxable.

Municipal Bonds, if they are highly rated, can provide an acceptable return from the tax-free interest if you’re in the higher income tax brackets. Zero-coupon municipals can be timed to fall due when you need the funds and are useful if you begin saving later in the child’s life.

Be sure to convert the tax-free return quoted by sellers of such bonds into an equivalent taxable return. Otherwise, the quoted return may be misleading. The formula for converting tax-free returns into taxable returns is as follows:

Divide the tax-free return by 1.00 minus your top tax rate to determine the taxable return equivalent. For example, if the return on municipal bonds is 5 percent and you are in the 30 percent tax bracket, the equivalent taxable return is 7.1 percent (5 percent divided by 70 percent).

Stocks contained in an appropriate mutual fund or portfolio can provide you with a higher yield at an acceptable risk level. Stock mutual funds can provide superior returns over the long term. Income and balanced funds can meet the investment needs of those who begin saving when the child is older.

Deferred Annuities provide you with tax deferral, but the yield may not be acceptable because of the relatively high cost of these investments. Further, amounts withdrawn before you reach age 59-1/2 may be subject to a 10 percent premature withdrawal penalty.

Related Financial Guide: For further information on investing in annuities, please see the Financial Guide: ANNUITIES: How They Work And When You Should Use Them.

If You’re Caught Short

If you have insufficient savings for your child’s education when he or she is close to entering college, there are ways to generate additional funds both now and when your child is about to enter school:

  1. You can start saving as much as possible during the remaining years. However, unless your income level is high enough to support an extremely stringent savings plan, you will probably fall short of the amount you need.
  2. You can take on a part-time job. However, this will raise your income for purposes of determining whether you are eligible for certain types of student aid. In addition, your child may be able to take on part-time or summer jobs.
  3. You can tap your assets by taking out a home equity loan or a personal loan, selling assets or borrowing from a 401(k) plan.
  4. You (or your child) can apply for various types of student aid and education loans (discussed below and in Info Sources).

Related Financial Guide: For further information on Equity Loans, please see the Financial Guide: HOME EQUITY LOANS: How To Shop For The One That’s Best For You.

Sources of student aid and education loans should be exhausted before other types of loans are used, since the former make better sense financially. In some cases, however, a home equity loan can be advantageous because of the deductibility of interest.

Sources Of Financial Aid

Here is a summary of the possible sources of financial aid. The types of aid and tax implications change frequently, so consult your financial advisor for specifics when you’re approaching the time to seek financial aid.

Grants, the best type of financial aid because they do not have to be paid back, are amounts awarded by governments, schools, and other organizations. Some grants are need-based and others are not.

  • Federal Pell Grant Program. Pell grants are need-based.

Don’t assume that middle class families are ineligible for need-based aid or loans. The assessment of whether a family qualifies as “in need” depends on the cost of the college and the size of the family.

  • State education departments may make grants available. Inquiries should be made of the state agency. Employers may provide subsidies.
  • Private organizations may provide scholarships. Inquiries should be made at schools.
  • Most schools provide aid and scholarships, both need-based and non-need-based.
  • Military scholarships are available to those who enlist in the Reserves, National Guard, or Reserve Officers Training Corps. Inquiries should be made at the branch of service.

Try negotiating with your preferred college for additional financial aid, especially if it offers less than a comparable college.

Loans may be need-based, and others are not. Here is a summary of loans:

  • Stafford loans (formerly guaranteed student loans) are federally guaranteed and subsidized low-interest loans made by local lenders and the federal government. They are need-based for subsidized loans; however, an unsubsidized version is also available.
  • Perkins loans are provided by the federal government and administered by schools. They are need-based. Inquiries should be made at school aid offices.
  • Parent loans for undergraduate students (PLUS) and supplemental loans for students are federally guaranteed loans by local lenders to parents, not students. Inquiries should be made at college aid offices or by calling 800-333-4636.
  • Schools themselves may provide student loans. Inquiries should be made at the school.

Work-Study Programs. This is a program that is federally funded and based on the family’s financial need. The student works on-campus and receives partly subsidized pay. The receipt of work-study funds does not affect the level of “need” for purposes of need-based grants and loans.

To make a thorough investigation, you should fill out the financial aid application, which you can obtain from the school’s financial aid office. You will have to provide tax returns. The amount you are determined to be eligible for depends on your income, the size of your family, the number of family members currently attending college, and your assets.

Planning Techniques

Related Financial Guide: For information on Equity Loans, please see the Financial Guide: HOME EQUITY LOANS: How To Shop For The One That’s Best For You.

How To Increase The Amount Of Financial Aid

How To Increase The Amount Of Financial Aid

Here are some strategies that may increase the amount of aid for which your family is eligible:

  1. Try to avoid putting assets in your child’s name. As a general rule, education funds should be kept in the parents’ names, since investments in a child’s name can impact negatively on aid eligibility. For example, the rules for determining financial aid decrease the amount of aid for which a child is eligible by 35 percent of assets the child owns and by 50 percent of the child’s income.

If your child owns $1,000 worth of stock, the amount of aid for which he or she is eligible for is reduced by $350. On the other hand, the amount of aid is reduced by (effectively) only 5.6 percent of your assets and from 22 to 47 percent of your income.

  1. Reduce your income. Income for financial aid purposes is generally determined based upon your previous year’s income tax situation. Therefore, in the years immediately prior to and during college, try to reduce your taxable income. Some ways to do this include:
    • Defer capital gains.
    • Sell losing investments.
    • Reduce the income from your business. If you are the owner of your own business, you may be able to reduce your taxable income by taking a lower salary, deferring bonuses, etc.
    • Avoid distributions from retirement plans or IRAs in these years.
    • Pay your federal and state taxes during the year in the form of estimated payments rather than waiting until April 15 of the following year.
    • Since a portion of discretionary assets is included in the family’s expected contribution from income, reduce discretionary assets by paying off credit cards and other consumer loans.
    • Take advantage of vehicles which defer income, such as 401(k) plans, other retirement plans or annuities.
  2. Detail your financial hardships. If you have any financial hardships, let the deciding authorities know (via the statement of financial need) exactly what they are, if they are not clear on the application. The financial aid officer may be able to assist you in explaining hardships.
  3. Have your child become independent (if feasible). In this case, your income is not considered in determining how much aid your child will be eligible for. Students are considered independent if they:
    • Are at least 24 years old by the end of the year for which they are applying for aid,
    • Are veterans,
    • Have dependents other than their spouse,
    • Are wards of the court or both parents are deceased,
    • Are graduate or professional students or
    • Are married and are not claimed as dependents on their parents’ returns.

How To Reduce Taxes

As noted above, education funds should generally be kept in the parents’ names because of financial-aid considerations. However, in specific cases, it may be better to keep the investments in your child’s name since the tax rate on the income will be less than if they are held in your name. Professional advice should be sought in making this decision.

In the past, parents would invest in the child’s name in order to shift income to the lower-bracket child. However, the addition of the “kiddie tax” mostly put an end to that strategy. Now, investment income over $2,500 for 2023 of children under the age of 19 (or 24 if a full-time student) is taxed at the parents’ rate. Once the child reaches age 19, however, all income is taxed at the child’s rate. Of this $2,500, one-half probably won’t be taxed due to the availability of the standard deduction while the other half would be taxed at the child’s rate.

These rules apply to unearned income. If a child has earned income, this amount is always taxed at the child’s rate. If you decide to invest in your child’s name, here are some tax strategies to consider:

  1. You can shift just enough assets to create $2,500 in taxable income to an under-19 child.
  2. You can buy U.S. Savings Bonds (in the child’s name) scheduled to mature after your child reaches age 19.
  3. You can invest in equities that pay small dividends but have a lot of potential for appreciation. The income earned when your child is under the age of 19 will be minimal, and the growth in the stocks will occur over the long term.
  4. If you own a family business, you can employ your child in the business. Earned income is not subject to the “kiddie tax,” and is deductible by the business if the child is performing a legitimate function. Additionally, if your business is a sole proprietorship and your child is under the age of 19, then he or she will not pay social security taxes on the income.

The Kiddie Tax does not apply if the earned income of a student over age 18 exceeds half of the child’s living expenses. Living expenses include food, housing, clothing, medical, dental, education and other necessary costs of support. Students over 18 are considered independent from their parents if they provide more than 50 percent of their own support.

There are also a number of tax incentives that you might be able to take advantage of. Please see the Financial Guide: HIGHER EDUCATION COSTS: How To Get The Best Tax Treatment.

Reporting the kiddie tax on the child’s return using the required Form 8615, Tax for Certain Children Who Have Unearned Income, calls for showing the parents’ taxable income. A parent reluctant to show that item to a teenager may instead report the child’s investment income of the parent’s return, on Form 8814, Parent’s Election to Report Child’s Interest and Dividends, . But this is not allowed, and the Form 8615 route must be followed, where the child has taxable earned income, as many teenagers would.

Government and Non-Profit Agencies


02 Aug 2024

If you have a household employee, you may need to pay state and federal employment taxes. Which forms do you need to file for your household employees? Is your maid, housekeeper, or babysitter covered by the rules? This Financial Guide provides the answers to these and other questions.

This Financial Guide will help you decide whether you have a “household employee,” as defined by the IRS and if you do, whether you need to pay federal employment taxes. It explains the rules for determining, paying, and reporting Social Security tax, Medicare tax, federal unemployment tax, federal income tax withholding, and state unemployment tax for your household employee. It also explains what records you need to keep. In addition, it provides you with the information you need to find out whether you need to pay state unemployment tax for your household employee.

While many people disregard the need to pay taxes on household employees, they do so at the risk of stiff tax penalties. As you will see below, these rules are quite complex and professional tax guidance is highly recommended.

A basic familiarity with these rules will make it easier to work with your tax advisor, saving you time, reducing tax costs, and avoiding tax penalties and interest charges.


  • Who is a Household Employee?
  • How Do You Verify That an Employee Can Legally Work in the United States?
  • Do You Need to Pay Employment Taxes?
  • State Unemployment Taxes
  • Social Security And Medicare Taxes
  • Federal Unemployment (FUTA) Tax
  • Do You Need to Withhold Federal Income Tax?
  • How Do You Handle The Earned Income Credit?
  • How Do You Make Tax Payments?
  • What Forms Must You File?
  • What Records Must You Keep?
  • State Unemployment Tax Agencies
  • Household Employers Checklist
Who is a Household Employee?

The “nanny tax” rules apply to you only if (1) you pay someone for household work and (2) that worker is your employee.

  1. A household employee is someone who does work in or around your home. Examples of household employees include babysitters, nannies, health aides, private nurses, maids, caretakers, yard workers, and similar domestic workers.
  2. A household worker is your employee if you can control not only what work is done, but how it is done. If the worker is your employee, it does not matter whether the work is full-time or part-time, or if you hired the worker through an agency or from a list provided by an agency or association. It also does not matter whether you pay the worker on an hourly, daily, or weekly basis, or by the job.On the other hand, if only the worker can control how the work is done, the worker is not your employee but is self-employed. A self-employed worker usually provides his or her own tools and offers services to the general public in an independent business. If an agency provides the worker and controls what work is done and how it is done, the worker is not your employee.

You pay Emily to babysit your child and do light housework four days a week in your home. Emily follows your specific instructions about household and childcare duties. You provide the household equipment and supplies that Emily needs to do her work. Emily is your household employee.

You pay Nathan to care for your lawn. Nathan also offers lawn care services to other homeowners in your neighborhood. He provides his own tools and supplies, and he hires and pays any helpers he needs. Neither Nathan nor his helpers are your household employees.

How Do You Verify That an Employee Can Legally Work in the United States?

It is unlawful for you to knowingly hire or continue to employ a person who cannot legally work in the United States.

When you hire a household employee to work for you on a regular basis, he or she must complete USCIS Form I-9, Employment Eligibility Verification. It is your responsibility to verify that the employee is either a U.S. citizen or an alien who can legally work and then complete the employer part of the form. Keep the completed form for your records. Do not return the form to the U.S. Citizenship and Immigration Services (USCIS).

Two copies of Form I-9 are contained in the UCIS Employer Handbook. Visit the USCIS website or call 800-767-1833 to order the handbook, additional copies of the form, or to get more information.

Do You Need to Pay Employment Taxes?

If you have a household employee, you may need to withhold and pay Social Security and Medicare taxes, or you may need to pay federal unemployment tax, or you may need to do both. To find out, read the table below.

If you:

Then you need to:

Pay cash wages of $2,600 or more in 2023 to any one household employee.Do not count wages you pay to:

  • Your spouse,
  • Your child under age 21,
  • Your parent, or
  • Any employee under age 18 during 6
Withhold and pay Social Security and Medicare taxes.

  • The combined taxes are generally 15.3% of cash wages.
  • Your employee’s share is 7.65%.

(You can choose to pay the employee’s share yourself and not withhold it.)

  • Your share is 7.65%.
Pay total cash wages of $1,000 or more in any calendar quarter of 2022 or 2023 to household employees.Do not count wages you pay to:

  • Your spouse,
  • Your child under age 21, or
  • Your parent.
Pay federal unemployment tax.

  • The tax is 6.0% of cash wages.
  • Wages over $7,000 a year per employee are not taxed.
  • You also may owe state unemployment tax.

If neither of these two columns applies, then you do not need to pay any federal unemployment taxes. However, you may still need to pay state unemployment taxes.

You do not need to withhold federal income tax from your household employee’s wages. But if your employee asks you to withhold it, you can choose to do so.

If your household employee cares for your dependent under the age of 13 or your spouse or dependent who is not capable of self-care so that you can work, you may be able to take an income tax credit of up to 35% (or $1,050) of your expenses for each qualifying dependent. For two or more qualifying dependents, you can claim up to 35% (or $2,100). For higher-income earners, the credit percentage is reduced, but not below 20%, regardless of the amount of AGI. If you can take the credit, then you can include your share of the federal and state employment taxes you pay, as well as the employee’s wages, in your qualifying expenses.

State Unemployment Taxes

To find out whether you need to pay state unemployment tax for your household employee contact your state unemployment tax agency. You’ll also need to determine whether you need to pay or collect other state employment taxes or carry workers’ compensation insurance.

If you do not need to pay Social Security, Medicare, or federal unemployment tax and do not choose to withhold federal income tax, the rest of this publication does not apply to you.

Social Security And Medicare Taxes

Additional Medicare Tax. As of January 1, 2013, employers are responsible for withholding the 0.9% Additional Medicare Tax on an individual’s wages paid in excess of $200,000 in a calendar year. An employer is required to begin withholding Additional Medicare Tax in the pay period in which it pays wages in excess of $200,000 to an employee. There is no employer match for Additional Medicare Tax.

Both you and your household employee may owe social security and Medicare taxes. Your share is 7.65% (6.2% for social security tax and 1.45% for Medicare tax) of the employee’s social security and Medicare wages. Your employee’s share is 6.2% for social security tax and 1.45% for Medicare tax for wages below the Additional Medicare Tax threshold (see above).

You are responsible for payment of your employee’s share of the taxes as well as your own. You can either withhold your employee’s share from the employee’s wages or pay it from your own funds.

Social Security and Medicare Wages

You figure Social Security and Medicare taxes on the Social Security and Medicare wages you pay your employee. If you pay your household employee cash wages of $2,600 or more in 2023, all cash wages you pay to that employee in 2023 (regardless of when the wages were earned) up to $160,200 are social security wages and all cash wages are Medicare wages. However, any non-cash wages (food, lodging, clothing, and other non-cash items) you pay do not count as social security and Medicare wages. If you pay the employee less than $2,600 in cash wages in 2023, none of the wages you pay the employee are Social Security and Medicare wages, and neither you nor your employee will owe Social Security or Medicare tax.

Wages Not Counted

Do not count wages you pay to any of the following individuals as Social Security and Medicare wages:

  1. Your spouse.
  2. Your child who is under age 21.
  3. Your parent.

    However, you should count wages to your parent if both of the following apply: (a) your child lives with you and is either under age 18 or has a physical or mental condition that requires the personal care of an adult for at least four continuous weeks in a calendar quarter, and (b) you are divorced and have not remarried, or you are a widow or widower, or you are married to and living with a person whose physical or mental condition prevents him or her from caring for your child for at least four (4) continuous weeks in a calendar quarter.

  4. An employee who is under age 18 at any time during the year.

    However, you should count these wages to an employee under 18 if providing household services is the employee’s principal occupation. If the employee is a student, providing household services is not considered to be his or her principal occupation.

Also, if your employee’s Social Security and Medicare wages reach $160,200 in 2023, do not count any wages you pay that employee during the rest of the year as Social Security wages to figure Social Security tax (but continue to count the employee’s cash wages as Medicare wages to figure Medicare tax).

You figure federal income tax withholding on both cash and non-cash wages (based on their value). However, do not count as wages any of the following items:

  • Meals provided at your home for your convenience.
  • Lodging provided at your home for your convenience and as a condition of employment.
  • $300 a month in 2023 for transit passes that you give your employee or, in some cases, for cash reimbursement you make for the amount your employee pays to commute to your home by public transit. A transit pass includes any pass, token, fare card, voucher, or similar item entitling a person to ride on mass transit, such as a bus or train.
  • Up to $300 a month in 2023 to reimburse your employee for the cost of parking at or near your home or at or near a location from which your employee commutes to your home.

Withholding the Employee’s Share

You should withhold the employee’s share of Social Security and Medicare taxes if you expect to pay your household employee Social Security and Medicare wages of $2,600 or more in 2023. However, if you prefer to pay the employee’s share yourself; see “Not Withholding the Employee’s Share” in the next section.

You may withhold the employee’s share of the taxes even if you are not sure your employee’s Social Security and Medicare wages will be $2,600 or more in 2023. If you withhold the taxes but then actually pay the employee less than $2,600 in Social Security and Medicare wages for the year, you should repay the employee.

You pay withheld taxes as part of your regular income tax obligation. You don’t deposit them periodically subject to an exception for business owners. See “Payment Options for Business Employers” below.

Withhold 7.65% (6.2% for Social Security tax and 1.45% for Medicare tax) from each payment of Social Security and Medicare wages. Wages exceeding the $200,000 (single filer) threshold amount are subject to the additional Medicare tax or 0.9%. Instead of paying this amount to your employee, you will pay the IRS 7.65% for your share of the taxes. Do not withhold any social security tax after your employee’s social security wages for the year reach $160,200 in 2023.

If you make an error by withholding too little, you should withhold additional taxes from a later payment. If you withhold too much, you should repay the employee.

You hire a household employee (who is an unrelated individual over age 18) to care for your child and agree to pay cash wages of $100 every Friday. You expect to pay your employee $2,200 or more for the year. You should withhold $7.65 from each $100 wage payment and pay your employee the remaining $92.35. The $7.65 is the sum of $6.20 ($100 x 6.2%) for your employee’s share of Social Security tax and $1.45 ($100 x 1.45%) for your employee’s share of Medicare tax (for wages under $200,000 for single filers). You will pay $7.65 from your own funds when you pay the taxes.

Not Withholding the Employee’s Share

If you prefer to pay your employee’s Social Security and Medicare taxes from your own funds, you do not have to withhold them from your employee’s wages. The Social Security and Medicare taxes you pay to cover your employee’s share must be included in the employee’s wages for income tax purposes. However, they are not counted as Social Security and Medicare wages or as federal unemployment (FUTA) wages.

You hire a household employee (who is an unrelated individual over age 18) to care for your child and agree to pay cash wages of $100 every Friday. You expect to pay your employee $2,200 or more for the year. You decide to pay your employee’s share of Social Security and Medicare taxes from your own funds. You pay your employee $100 every Friday without withholding any Social Security or Medicare taxes. For each wage payment, you will pay $15.30 when you pay the taxes. This is $7.65 ($6.20 for Social Security tax plus $1.45 for Medicare tax) to cover your employee’s share plus the $7.65 for your share. For income tax purposes, your employee’s wages each payday are $107.65 ($100 plus the $7.65 that you will pay to cover your employee’s share of Social Security and Medicare taxes).

Federal Unemployment (FUTA) Tax

The federal unemployment tax is part of the federal and state program under the Federal Unemployment Tax Act (FUTA) that pays unemployment compensation to workers who lose their jobs. Like most employers, you may owe both the federal unemployment tax (the FUTA tax) and a state unemployment tax. Or, you may owe only the FUTA tax or only the state unemployment tax. To find out whether you will owe state unemployment tax, contact your state’s unemployment tax agency. See the list of state unemployment agencies at the end of this Guide for the address.

The FUTA tax is 6.0% of your employee’s FUTA wages. However, you may be able to take a credit of up to 5.4% against the FUTA tax, resulting in a net tax rate of 0.6%. Your credit for 2023 is limited unless you pay all the required contributions for 2023 to your state unemployment fund by April 15, 2024. The credit you can take for any contributions for 2023 that you pay after April 15, 2024, is limited to 90% of the credit that would have been allowable if the contributions were paid on or before that day.

The 5.4% credit is reduced for wages paid in a credit reduction state. See the Instructions for Schedule H (Form 1040).

Do not withhold the FUTA tax from your employee’s wages. You must pay it from your own funds.

You figure the FUTA tax on the FUTA wages you pay. If you pay cash wages to all of your household employees totaling $1,000 or more in any calendar quarter of 2022 or 2023, the first $7,000 of cash wages you pay to each household employee in 2023 is FUTA wages. (A calendar quarter is January through March, April through June, July through September, or October through December.) If your employee’s cash wages reach $7,000 during the year, do not figure the FUTA tax on any wages you pay that employee during the rest of the year. For a discussion of “cash wages,” see the section on Social Security Wages, above.

If you pay less than $1,000 cash wages in each calendar quarter of 2023, but you had a household employee in 2022, the cash wages you pay in 2023 may still be FUTA wages. They are FUTA wages if the cash wages you paid to household employees in any calendar quarter of 2022 totaled $1,000 or more.

Do not count wages you pay to any of the following individuals as FUTA wages:

  1. Your spouse.
  2. Your child who is under age 21.
  3. Your parent.

You hire a household employee (not related to you) on January 1, 2023, and agree to pay cash wages of $200 every Friday. During January, February, and March, you pay the employee cash wages of $2,600. Because you pay cash wages of $1,000 or more in a calendar quarter of 2023, the first $7,000 of cash wages you pay the employee (or any other employee) in 2023 or 2022 is FUTA wages. The FUTA wages you pay may also be subject to your state’s unemployment tax.

During 2023, you pay your household employee cash wages of $10,400. You pay all the required contributions for 2023 to your state unemployment fund by April 15, 2024. Your FUTA tax for 2023 is $42 ($7,000 x 0.6%).

Do You Need to Withhold Federal Income Tax?

You are not required to withhold federal income tax from wages you pay a household employee. You should withhold federal income tax only if your household employee asks you to withhold it and you agree. The employee must give you a completed Form W-4, Employee’s Withholding Allowance Certificate.

Form W-4, Employee’s Withholding Certificate, was redesigned in 2020.

If you agree to withhold federal income tax, you are responsible for paying it to the IRS.

Wages

You figure federal income tax withholding on both cash and non-cash wages you pay. Measure wages you pay in any form other than cash by the value of the non-cash item.

Do not count as wages any of the following items:

  • Meals provided at your home for your convenience.
  • Lodging provided at your home for your convenience and as a condition of employment.
  • Up to $300 a month in 2023 for bus or train tokens (passes) you give your employee, or for any cash reimbursement you make for the amount your employee pays to commute to your home by public transit.
  • Up to $300 a month in 2023 for the value of parking you provide your employee at or near your home or at or near a location from which your employee commutes to your home.

Paying Tax without Withholding

Any income tax you pay for your employee without withholding it from the employee’s wages must be included in the employee’s wages for federal income tax purposes. It is also counted as Social Security and Medicare wages and as federal unemployment (FUTA) wages.

How Do You Handle The Earned Income Credit?

Certain workers can take the earned income tax credit (EITC) on their federal income tax return. This credit reduces their tax or allows them to receive a payment from the IRS if they do not owe tax. You may have to make advance payments of part of your household employee’s EITC along with the employee’s wages. You also may have to give your employee a notice about the EITC.

Notice about the EITC

The employee’s copy (Copy B) of IRS 2023 Form W-2, Wage and Tax Statement has a statement about the EITC on the back.

If you give your employee that copy by January 31, 2023 (as discussed under Form W-2), you do not have to give the employee any other notice about the EITC.

Otherwise, you must give your household employee a notice about the EITC only if you agree to withhold federal income tax from the employee’s wages but the income tax withholding tables show that no tax should be withheld. Even if not required, you are encouraged to give the employee a notice about the EITC if his or her 2023 wages are less than $63,698.

If you do not give your employee Copy B of the IRS Form W-2, your notice about the EITC can be any of the following:

  • A substitute Form W-2 with the same EITC information on the back of the employee’s copy that is on Copy C of the IRS Form W-2,
  • Notice 797, Possible Federal Tax Refund Due to the Earned Income Credit (EITC), or
  • Your own written statement with the same wording as Notice 797.

If you give your employee a substitute Form W-2 on time which lacks the required EITC information, you must give notice about the 6IC to the employee within one week of the date you gave him or her the substitute Form W-2. If Form W-2 is required, but not given on time, you must give the employee notice about 2024 EITC by January 31, 2024. If Form W-2 is not required, you must give your notice to the employee by February 10, 2024.

How Do You Make Tax Payments?

When you file your 2023 federal income tax return in 2024, attach Schedule H, Household Employment Taxes. Use this Schedule, discussed further below, to figure your household employment taxes. You will add the federal employment taxes on the wages you pay to your household employee in 2023, less any advance earned income credit payments you make to the employee, to your income tax. The amount you owe with your return is due to the IRS by April 15, 2024.

You can avoid owing tax with your return if you pay enough federal income tax before you file to cover the employment taxes for your household employee, as well as your income tax. If you are employed, you can ask your employer to withhold more federal income tax from your wages in 2023. If you get a pension or annuity, you can ask for more federal income tax withholding from your benefits. Or you can make estimated tax payments for 2023 to the IRS, or increase your payments if you already make them.

Asking for More Federal Income Tax Withholding

If you are employed and want more federal income tax withheld from your wages to cover the employment taxes for your household employee, give your employer a new Form W-4, Employee’s Withholding Allowance Certificate.

If you get a pension or annuity and want more federal income tax withheld to cover the employment taxes for your household employee, give the payer a new Form W-4P, Withholding Certificate for Pension or Annuity Payments (or a similar form provided by the payer).

Paying Estimated Tax

If you want to make estimated tax payments to cover the employment taxes for your household employee, get Form 1040-ES, Estimated Tax for Individuals. Use its payment vouchers to make your payments. You can pay all of the employment taxes at once or in installments. If you have already made estimated tax payments for 2023, you can increase your remaining payments to cover the employment taxes. Estimated tax payments for 2023 are due April 18, June 15, September 15, 2023, and January 16, 2024.

Payment Option for Business Employers

If you own a business as a sole proprietor or your home is on a farm operated for profit, you can choose either of two ways to pay the 2023 federal employment taxes for your household employee. You can pay them with your federal income tax as described above, or you can include them with your federal employment tax deposits or other payments for your business or farm employees.

If you pay the employment taxes for your household employee with business or farm employment taxes, you must report them with those taxes on Form 941 or Form 943 and on Form 940 (or 940-EZ).

What Forms Must You File?

You must file certain forms to report your household employee’s wages and the federal employment taxes for the employee if you pay the employee:

  1. Social Security and Medicare wages,
  2. FUTA wages, or
  3. Wages from which you withhold federal income tax.

The employment tax forms and instructions you need for 2023 will be sent to you automatically in January 2024 if you reported employment taxes for 2023 on Schedule H (Form 1040), Household Employment Taxes.

Employer Identification Number (EIN)

You must include your employer identification number (EIN) on the forms you file for your household employee. An EIN is a 9-digit number issued by the IRS and is not the same as a Social Security number.

You ordinarily will have an EIN if you previously paid taxes for employees, either as a household employer or in a business you own as a sole proprietor, or if you have a Keogh Plan. If you already have an EIN, use that number. If you do not have an EIN, get Form SS-4, Application for Employer Identification Number. The instructions for Form SS-4 explain how you can get an EIN immediately by telephone or in about four weeks if you apply by mail.

Form W-2

A separate 2023 Form W-2, Wage and Tax Statement, must be filed for each household employee to whom you pay:

  • Social Security and Medicare wages of $2,600 or more, or
  • Wages from which you withhold federal income tax.

You must complete Form W-2 and give Copies B, C, and 2 to your employee by January 31, 2023, You must send Copy A of Form W-2 with Form W-3, Transmittal of Wage and Tax Statements, to the Social Security Administration by January 31, 2023.

Schedule H

Use Schedule H (Form 1040), Household Employment Taxes, to report the federal employment taxes for your household employee if you pay the employee:

  1. Social Security and Medicare wages of $2,600 or more in 2023,
  2. FUTA wages, or
  3. Wages from which you withhold federal income tax.

File Schedule H with your 2023 federal income tax return by April 15, 2024. If you get an extension to file your return, the extension will also apply to your Schedule H.

If you are not required to file a 2023 tax return, you must file Schedule H by itself. See the Schedule H instructions for details.

Business Employment Tax Returns

Do not use Schedule H (Form 1040) if you choose to pay the employment taxes for your household employee with business or farm employment taxes. Instead, include the Social Security, Medicare, and withheld federal income taxes for the employee on the Forms 941, Employer’s Quarterly Federal Tax Return, that you file for your business or on Form 943, Employer’s Annual Tax Return for Agricultural Employees, that you file for your farm. Include the FUTA tax for the employee on your Form 940 (or 940-EZ), Employer’s Annual Federal Unemployment (FUTA) Tax Return.

If you report the employment taxes for your household employee on Form 941 or Form 943, file Form W-2 for the employee with the Forms W-2 and Form W-3 for your business or farm employees.

What Records Must You Keep?

Keep your copies of Schedule H or other employment tax forms you file and related Forms W-2, W-3, W-4, and W-5. You must also keep records to support the information you enter on the forms you file. If you are required to file Form W-2, you will need to keep a record of your employee’s name, address, and Social Security number.

Wage and Tax Records

On each payday you should record the date and amounts of:

  • Your employee’s cash and non-cash wages,
  • Any employee Social Security tax you withhold or agree to pay for your employee,
  • Any employee Medicare tax you withhold or agree to pay for your employee,
  • Any federal income tax you withhold,
  • Any advance EITC payments you make, and
  • Any state employment taxes you withhold.

Employee’s Social Security Number

You must keep a record of your employee’s name and Social Security number exactly as they appear on his or her Social Security card if you pay the employee:

  • Social Security and Medicare wages, or
  • Wages from which you withhold federal income tax.

You must ask for your employee’s Social Security number no later than the first day on which you pay the wages. You may wish to ask for it when you hire your employee.

An employee who does not have a Social Security number must apply for one on Form SS-5, Application for a Social Security Card. An employee who has lost his or her Social Security card or whose name is not correctly shown on the card should apply for a new card. Employees may get Form SS-5 from any Social Security Administration office or by calling l-800-772-1213.

How Long To Keep Records

Keep your employment tax records for at least four years after the due date of the return on which you report the taxes or the date the taxes were paid, whichever is later.

State Unemployment Tax Agencies

Alabama
Unemployment Office
649 Monroe St.
Montgomery, AL 36131
(866) 234-5382

Alaska
Employment Security Tax
Department of Labor and Workforce Development
PO Box 115509
Juneau, AK 99811-5509
(888) 448-3527

Arizona
Department of Economic Security
Unemployment Insurance Tax
PO Box 6028
Phoenix, AZ 85005-6028
(602) 542-5954

Arkansas
Department of Workforce Services
PO Box 2981
Little Rock, AR 72203-2981
(501) 682-2121
(855) 225-4440

California
Employment Development Department
P.O. Box 826880 – UIPCD, MIC 40
Sacramento, CA 94280-0001
(888) 745-3886

Colorado
Unemployment Insurance Operations
Department of Labor and Employment
PO Box 8789
Denver, CO 80201-8789
(800) 480-8299

Connecticut
Connecticut Department of Labor
200 Folly Brook Blvd.
Wethersfield, CT 06109-1114
(860) 263-6550

Delaware
Division of Unemployment Insurance
Department of Labor
4425 North Market Street
Wilmington, DE 19802
(302) 761-8446

District of Columbia
Department of Employment Services
Office of Unemployment Compensation Tax Division
4058 Minnesota Ave NE Floor 4
Washington, DC 20019
(202) 698-4817

Florida
Unemployment Compensation Services
Agency for Workforce Innovation
107 E. Madison Street
Caldwell Building
Tallahassee, FL 32399-4120
(850) 245-7105

Georgia
Department of Labor
148 Andrew Young International Blvd.
Atlanta, GA 30303
(404) 232-3301 (direct line for employer tax liability)

Hawaii
Department of Labor and Industrial Relations
830 Punchbowl Street, Rm. 437
Honolulu, HI 96813
(808) 586-8915

Idaho
Department of Employment
317 Main Street
Boise, ID 83735
(800) 448-2977

Illinois
Department of Employment Security
33 South State Street
Chicago, IL 60603
(800) 247-4984

Indiana
Department of Workforce Development
10 North Senate Avenue
Indiana Government Center South
Indianapolis, IN 46204
(800) 437-9136

Iowa
Workforce Development
1000 East Grand Avenue
Des Moines, IA 50319-0209
(515) 281-5387 (Des Moines)
(888) 848-7442

Kansas
Department of Labor
401 SW Topeka Blvd.
Topeka, KS 66603-3182
(785) 296-5027

Kentucky
Division for Employment Services
275 East Main Street
Frankfort, KY 40602
(502) 564-2272

Louisiana
Louisiana Workforce Commission
1001 North 23rd Street
PO Box 94094
Baton Rouge, LA 70804-9094
(225) 342-3111

Maine
Department of Labor
54 State House Station
Augusta, ME 04333
(207) 621-5120

Maryland
Department of Labor, Licensing & Regulation
Division of Labor and Industry
1100 North Eutaw Street, Room 600
Baltimore, MD 21201
(410) 767-2241

Massachusetts
Division of Employment and Training
Charles F. Hurley Building
19 Staniford Street
Boston, MA 02114
(617) 626-6560

Michigan
Unemployment Insurance Agency
3024 W. Grand Boulevard
Detroit, MI 48202-6024
(855) 484-2636

Minnesota
Department of Employment & Economic Development
332 Minnesota Street
Suite E200
St. Paul, MN 55101-1351
(651) 296-6141

Mississippi
Department of Employment Security
1235 Echelon Pkwy
Jackson, MS 39213
(601) 321-6000

Missouri
Division of Employment Security
421 E Dunklin Street
Jefferson City, MO 65101
(573) 751-3215

Montana
Unemployment Insurance Bureau
1327 Lockey Avenue
Helena, MT 59601
(406) 444-3834

Nebraska
Department of Labor
550 South 16th
PO Box 94600
Lincoln, NE 68509-4600
(402) 471-9940

Nevada
Department of Employment Training and Rehabilitation
Employment Security Division
500 East Third Street
Carson City, NV 89713-0030
(775) 486-6310

New Hampshire
Department of Employment Security
45 South Fruit Street
Concord, NH 03301
(603) 228-4100

New Jersey
Department of Labor & Workforce Development
P.O. Box 110
Trenton, NJ 08625-0110
(609) 292-2810

New Mexico
Department of Workforce Solutions
401 Broadway NE
Albuquerque, NM 87102
(877) 664-6984

New York
Department of Labor
WA Harriman State Office Campus
Building 12, Room 356
Liability and Determination Section
Albany, NY 12240
(888) 899-881

North Carolina
Department of Commerce
Employment Security Commission
301 North Wilmington Street
Raleigh, North Carolina 27601-1058
(919) 814-4600

North Dakota
Job Service North Dakota
PO Box 5507
Bismarck, ND 58506-5507
(701) 328-2814

Ohio
Department of Job & Family Services
PO Box 182404
Columbus, OH 43218-2404
(877) 644-6562

Oklahoma
Employment Security Commission
2401 N Lincoln Blvd
Oklahoma City, OK 73105
(405) 557-7100

Oregon
Employment Department
875 Union Street, NE
Salem, OR 97311
(503) 947-1394

Pennsylvania
Department of Labor and Industry
7th and Forster Street
Harrisburg, PA 17120
(866) 403-6163

Puerto Rico
Department of Labor and Human Resources
PO Box 1020
San Juan, PR 00919-1020
(787) 754-5353

Rhode Island
Division of Taxation
One Capitol Hill
Providence, RI 02908
(401) 574-8700

South Carolina
Employment Security Commission
PO Box 995
Columbia, SC 29202-0995
(803) 737-2400

South Dakota
Department of Labor & Regulation
123 W. Missouri Avenue
Pierre, SD 57501-0405
(605) 626-2312

Tennessee
Department of Labor and Workforce Development
220 French Landing Drive
Nashville, TN 37243
(844) 224-5818

Texas
Texas Workforce Commission
101 E 15th St, Rm 122
Austin, TX 78778-0001
(512) 463-2699

Utah
Department of Workforce Services
PO Box 45249
140 East 300 South
Salt Lake City, UT 84145-0249
(801) 526-9235

Vermont
Department of Labor
PO Box 488
5 Green Mountain Drive
Montpelier, VT 05601-0488
(802) 828-4000

Virgin Islands
Department of Labor
2353 Kronprindsens Gade
Charlotte Amalie, St. Thomas, VI 00802
(340) 776-3700

Virginia
Employment Commission
PO Box 1358
703 E. Main Street
Richmond, VA 23219
(866) 832-2363

Washington
Employment Security Department
PO Box 9046
212 Maple Park Ave SE
Olympia, WA 98507
(360) 902-9500

West Virginia
Workforce West Virginia
PO Box 2753
1321 Plaza East Shopping Center
Charleston, WV 25330
(304) 558-0291

Wisconsin
Department of Workforce Development
PO Box 7946
Madison, WI 53707-7946
(608) 266-3131

Wyoming
Unemployment Tax Division
PO Box 2760
100 West Midwest
Casper, WY 82602-2760
(307) 235-3264

Household Employers Checklist

You may need to do the following things when you have a household employee: When you hire a household employee:

  • Find out if the person can legally work in the United States.
  • Find out if you need to pay state taxes.

When you pay your household employee:

  • Withhold Social Security and Medicare taxes.
  • Withhold federal income tax.
  • Make advance payments of the earned income credit.
  • Decide how you will make tax payments.
  • Keep records.

By January 31, 2024:

  • Get an employer identification number, if needed.
  • Give your employee Copies B, C, and 2 of Form W-2, Wage and Tax Statement.

By January 31, 2024:

  • Send Copy A of Form W-2 to the Social Security Administration.

By April 15, 2024:

  • File Schedule H (Form 1040), Household Employment Taxes, with your tax return.


02 Aug 2024

Once you have a child, financial planning for the future becomes even more essential. How will you finance child care, medical bills, food, education, clothing, toys, and education savings? What will you need to spend money on and how much will each item cost? Here is some of the information you will need.

This Financial Guide provides you with guidelines on handling the expenses a child brings. We cannot offer specific costs because the costs hinge on family size, family income, and geographic location. However, we can suggest some rough (often very rough) estimates for the average-sized family of two adults and two children and provide a starting point for your planning. The costs for later years will go up as inflation takes its toll.

Knowing what to expect will allow you to plan for the future, thereby increasing your chances that you will not fall short of your financial goals. Indeed, this is the time to review and update, if necessary, your financial plan.

Related Guide: Please see the Financial Guide: YOUR FINANCIAL PLAN: Getting Started On A Secure Future.


  • What Will It Cost You
  • Birth Through Infancy
  • Ages One Through Six
  • Ages Six Through Twelve
  • Ages Thirteen Through Eighteen
  • Teaching Your Kids How to Handle Money
  • Savings and Investment
  • Taxes and Credit
What Will It Cost You

Here is a breakdown of the items you’ll need and an estimate of their cost. The costs are categorized chronologically, according to the child’s age.

These estimates are for a first child. Bear in mind that second or third children will cost less than the first since you will already have purchased many of the items you need. If you have three or more children, you will spend about 22 percent less on each child. Also, note that with multiple births, expenses will be higher than (although not double) those of a single birth.

Government estimates say that a middle-income family in 2015, defined as having an annual income between $59,350 and $107,400, will spend a total of $233,610 on raising a child to age 17. This figure represents a 3.0 percent increase from the four years 2010-2014 to the four years 2011 to 2015 and does not include expenses incurred beyond 18. If you include the cost of college, whether public or private, that cost goes up significantly. And, families that earn more generally can expect to spend more on their children.

Planning Aid: For an estimate of the amount of money you would have at the time your child enters college if you begin saving now, see the Financial Calculator: The College Savings Plan Calculator.

Related Guide: If you are ready to start planning now for your child’s future college education-and indeed the time to start is now-please see the Financial Guide: YOUR CHILD’S COLLEGE EDUCATION – How To Finance It.

Birth Through Infancy

Here are the costs you can expect up to birth and during the first year:

For a second or third child, you will spend much less on furniture, clothing, and toys, but health care, child care, and food will remain the same.

Hospital Costs

According to Fair Health, in 2018, an uneventful hospital delivery in the United States costs, on average, $12,290 for a vaginal birth and $16,907 for a cesarean section (C-section) birth. Of course, the actual costs you pay vary depending on your health care coverage and whether there are complications.

Baby Supplies and Equipment

Before you bring the baby home, you’ll buy a crib, a changing table, and a swing or bouncy seat. The moderately priced versions of these three things will cost you about $1,200. You can also expect to pay about $400 for a stroller. A full-size infant car seat will cost you about $150-$200, and a full-size high chair will cost $150. Finally, you will spend several hundred dollars on washcloths, sheets, blankets, towels, undershirts, onesies, and other baby clothes. Also, think about whether you plan to use a diaper service, cloth diapers, or use disposable ones.

Feeding and Diapers

The American Academy of Pediatrics recommends exclusively breastfeeding your baby for at least six months. Many women, of course, choose to breastfeed longer than that. Nursing mothers will have to invest in several good nursing bras and nursing pads (about $50) as well as a nursing pillow (about $25). If you plan to return to work after three months, consider investing in a hospital-grade breast pump, which will run you about $400. In comparison, a year’s worth of ready-mix powder formula costs about $1,350. If you buy the ready-to-serve type of formula, the cost is, even more, running well over $2,000. You’ll also need a year’s supply of bottles, at about $90, and you’ll have to add another $40 to replace the nipples at least twice a year.

When your baby is ready for solid foods, you will also need to account for the cost of rice cereal and baby food.

Diapers are another expense you need to consider. Cloth diapers are the least expensive option. Disposable diaper costs for the first two years run about $850 per year, on average, and a diaper genie costs about $40.

Child Care

Child care expenses vary widely. Childcare in a daycare center costs much less than a live-in nanny (unless you have multiples, then a nanny or au pair is the less expensive option), and prices for daycare centers vary widely. Childcare in a daycare center costs much less than a live-in nanny. A mid-priced daycare center can cost families close to $20,000 per year or more.

Health Care

Your infant will visit the doctor about six times during his or her first year, including well-baby check-ups as well as the inevitable colds and fevers of infancy. How much you will spend on doctor visits during the first year depends on your health insurance.

Toys and Clothes

You will spend about $500-$600 on toys and clothing during the first year (in addition to what you bought for the layette.)

Total for the First Year

Your total expenses for the first year run about $15,000-$18,000. The biggest variable is the cost of health care.

Ages One Through Six

During these years, you’ll spend about $1,000 on toys and clothes and about $2,200 a year on food. If your child attends daycare or preschool, add in the cost of these services. In most locations, daycare will cost you close to $20,000 per year – or more, while preschool costs vary widely. Again, health care costs depend on your health coverage.

Ages Six Through Twelve

This is when the overall expenses of child-rearing drop and families can save more. During these years, your child care expenses will drop drastically. Health care costs generally stabilize unless, of course, your child begins orthodontia during this stage. Then, you’ll have to pay more. You are likely to spend more than in the previous stage on clothing, toys, and entertainment, but your kids won’t be demanding the high-ticket clothing and other items of adolescence. The bill for food will be just slightly more than what it was in the previous stage. On the negative side, now that your kids are in school, you’ll want to pay for all those extras that middle-class kids have: dancing and music lessons, sports participation, and so on. And, if you decide to send your kids to private school or summer camp, these expenses will have to be considered as well.

Ages Thirteen Through Eighteen

During this stage, you can expect your child’s food, clothing, and entertainment bill to exceed what it was during the previous stage. For instance, food costs will increase as a result of growth spurts in your adolescent and clothing costs are likely to rise as well as your teen takes more of an interest in his or her appearance.

Once your teen starts driving, your auto insurance will go up. The extra cost could be anywhere from $300 to $1,000. Factors affecting these costs typically depend on your state of residence and whether your child is a male or female. If you intend to buy your child a car, add this expense in as well.

Sweet-16 parties, quinceaños, bar and bat mitzvahs, orthodontia, SATs, ACTs and preparation courses, music lessons, sports, and college application fees are just some of the things you might be paying for during those years.

Teaching Your Kids How to Handle Money

The best time to start instilling financial skills and values is when children are young. Start giving your kids an allowance once they reach school age. Let them participate in deciding how much their allowance should be.

Some parents may want to require kids to do household chores to earn the allowance. Parents might want to provide an allowance but pay kids extra for the performance of tasks. This incentive plan is, of course, a matter of individual child-rearing philosophy, but it does get the message across that money does not grow on trees.

Give your kids control over their own money (their allowance and whatever monies you give them that are not earmarked for some particular purpose). You can make suggestions to them about what they should do with it-i.e., that they might spend half and save half but allow them the final say on what happens to the money.

Let them see the consequences of both wise and foolish behavior with regard to money. A child who spends all of his money on the first day of the week is more likely to learn about budgeting if he is not provided with extras to tide him over.

How much allowance to provide is a matter of parental discretion. Most parents provide about $7 per week to their elementary school children and from $12 to $20 a week to kids in junior high.

Savings and Investment

Beyond the basics of budgeting and saving, you will want to get your child involved in saving and investing. The easiest way to do this is to have the child open his or her own passbook savings account.

If you want your child to get familiar with investing, there are various child-friendly mutual funds available. The mailings from the fund can be a source of education. Or you may want to get the child interested in individual stocks.

You may want to start a “matching” program with your kids to encourage saving. For instance, for every dollar that the child puts into a savings account or investment, you might match it with 50 cents.

If you want to get your kids involved with investing, you will need to set up a custodial account. There are two types of widely used custodial accounts – the Uniform Gifts to Minors Act and the Uniform Transfers to Minors Act. The type of custodial account available depends on which state you live in.

With a custodial account, the child is the owner; however, the custodian (usually a parent) manages the property until the child reaches the age of majority under relevant state law, either 18 or 21. The custodian must follow certain rules concerning the management of the funds in the account to ensure that the custodian does what is in the child’s best interests.

IRAs for Kids

If your child has earned income from a paper route or babysitting, for example, or working in the family business, he or she can contribute earnings to an IRA. The IRA can be an extremely effective investment for a child because of the IRA’s tax-deferral feature and the length of time the money remains in the IRA. A $3,000 contribution per year to the child’s IRA for ten years could reach $600,000 or more if the money is left to grow until the child reaches age 65 – depending on the returns on the investment.

In 2023, your child can contribute $6,500 or the lesser of his or her earned income for that tax year to a traditional IRA or a tax-free Roth IRA. The contribution limits are the same for both types of accounts.

To replace the “lost” earnings, the parents can give $3,000 per year to the child (or the amount of earned income the child has, if less). The child may have to file tax returns.

The drawback, of course, is that, with some exceptions, the money in an IRA (including a Roth IRA) account cannot be withdrawn before age 59-1/2 may be subject to additional taxes and penalties – unless certain exceptions are met such as withdrawals to pay for qualified education expenses or pay for unreimbursed medical expenses or health insurance premiums if the account holder is unemployed.

Related Guide: For tax rules on IRA withdrawals for higher education, please see the Financial Guide: HIGHER EDUCATION COSTS: How To Get The Best Tax Treatment.

Taxes and Credit

Kids can learn to use automatic teller machine cards for their savings accounts. They can also start using credit cards at an early age-with parental counsel and involvement. They can learn the concepts of incurring and paying off debts both from credit card use and from small loans that parents make them.

It is important to familiarize kids with paying taxes as well. If children have to file tax returns-as they would with an IRA – allow them to participate in the process; this will get them used to the idea of yearly tax payments, and can also be an opportunity for learning about how governments are run with tax revenues.

One side benefit of getting your kids involved in money management is that it may help to avoid the “math phobia” some kids experience in junior high school.

Professional guidance should be considered for a life event change as major as a marriage of divorce.


Source: Expenditures on Children By Families 2015, US Department of Agriculture Publication Number 1528-2015. Before-tax Income of $59,200 and $107,400 (Average = $83,300).

Child’s AgeMisc.HousingFoodTransportClothingHealth CareChild Care & EducationTotal
Up to 2$830$3,680$1,580$1,790$750$1,180$2,870$12,680
3-5$940$3,680$1,690$1,840$600$1,110$2,870$12,730
6-8$1,050$3,680$2,280$1,900$600$1,130$1,710$12,350
9-11$1,110$3,680$2,680$1,940$780$1,280$1,710$13,180
12-14$950$3,680$2,780$2,090$860$1,240$1,430$13,030
15-17$940$3,680$2,790$2,270$830$1,300$2,090$13,900
Total$17,460$66,240$41,400$35,490$13,260$21,270$38,040$233,610


01 Aug 2024

How much life insurance do you need? What type is appropriate? You should review your life insurance needs each time you have a major life event. Here is what you need to know to properly plan for your life insurance needs to buy enough and to get the most for your money.

The prospect of planning for your family’s life insurance needs may seem daunting. The array of confusing products available, coupled with the calculations needed to find the right amount of insurance, would put anyone off.

Yet the hard fact is that life insurance is an essential part of your family’s financial well-being. The more you know about it before you go to your agent, the better your coverage will be. If you don’t plan for your life insurance needs, the result could be a waste of thousands of dollars on inappropriate or ineffective life insurance or, worse, financial hardship due to not having enough insurance.

This Financial Guide gives you some basic guidelines about whether and when you should purchase life insurance, and provides you with a system for determining how much you need. It also discusses the types of insurance available, their suitability for various situations, and how to comparison shop for a policy.


  • Do You Need Life Insurance?
  • How Much Life Insurance Do You Need?
  • Types Of Insurance
  • How Insurance Products Differ
  • How To Shop For Insurance
  • Shopping For A Policy
Do You Need Life Insurance?

The purpose of life insurance is to provide a source of income, in the case of your death, for your children, dependents, or other beneficiaries. Life insurance can also serve other estate planning purposes, such as giving money to charity on your death, paying for estate taxes, or providing for a buy-out of a business interest. These will not be discussed in this guide, however.

Related Guide: Please see the Financial Guide: ESTATE PLANNING: How To Get Started.

Whether you need to buy life insurance depends on whether anyone is depending on your income. If you have a spouse, child, parent, or some other individual who depends on your income, you probably need life insurance. You might also need life insurance for estate planning or business succession planning purposes.

Here are some typical insurance situations along with typical insurance needs:

Situation 1: Families or single parents with young children or other dependents

The younger your children, the more insurance you need. If both spouses earn income, then both spouses should be insured, with insurance amounts proportionate to salary amounts. If the family cannot afford to insure both wage earners, the primary wage earner should be insured first, and the secondary wage earner should be insured later on. A less expensive term policy might be used to fill an insurance gap. If one spouse does not work outside the home, insurance should be purchased to cover the absence of the services being provided by that spouse such as child care, housekeeping, and bookkeeping. However, if funds are limited, insurance on the non-wage earner should be secondary to insurance on the life of the wage earner.

Situation 2: Adults with no children or other dependents

If your spouse could live comfortably without your income, then you will need less insurance than the people in Situation (1). However, you will still need some life insurance. At a minimum, you will want to provide for burial expenses, for paying off whatever debts you have incurred, and for providing an orderly transition for the surviving spouse. If your spouse would undergo financial hardship without your income, or if you do not have adequate savings, you may need to purchase more insurance. The amount will depend on your salary level and that of your spouse, on the amount of savings you have, and on the amount of debt you both have.

Situation 3: Single adults with no dependents

You will need only enough insurance to cover burial expenses and debts unless you want to use insurance for estate planning purposes.

Situation 4: Children

Children generally need only enough life insurance to pay burial expenses and medical debts. In some cases, a life insurance policy might be used as a long-term savings vehicle.

Situation 5: Retirees

There is less of a need for life insurance after retirement unless it is to be used for other estate planning purposes. You may need to provide an income for the second spouse to die if your retirement assets are not large enough. Further, you will need some insurance to pay burial expenses, final medical costs, and debts.

How Much Life Insurance Do You Need?

Determining how much insurance to buy requires you to invest some time in calculating:

  • Your current annual household expenses
  • Your assets, debts, and other sources of income.

We’ve provided a worksheet, which we will refer to in our discussion.

Find out how much insurance you need before considering which type of insurance to buy. Having enough is more important than having the right type. You should provide for your insurance needs immediately, although you can always switch to a more cost-effective or investment-oriented type of insurance later.

The ideal amount of coverage is the amount that would allow your dependents to invest the insurance proceeds after your death and maintain their desired standard of living without touching the principal. Although the old rule of thumb to buy five, six or seven times your annual salary may serve as a starting point, it is no substitute for making the calculations to find out how much you really need.

By using the worksheet and our explanations, you will be able to make a fairly good estimate of your insurance coverage needs. You will need to make some assumptions about your family’s future.  It’s important to be as accurate as possible in filling out the worksheet since an underestimation could lead to your being underinsured, and an overestimation will lead to money wasted on unnecessary coverage.

Here is a line-by-line discussion of how to prepare the worksheet.

Line 1: Calculate The “Annual Income Needed”

Line 1 of the worksheet, “Annual Income Needed,” is the amount that your survivors would need to live comfortably. It is important not to underestimate this amount. If there are recurring expenses that your family incurs but that are not shown on the list below, do not neglect to include these.

To arrive at the “Annual Income Needed,” find the following amounts paid monthly. Then multiply the figure you arrive at by 12 to arrive at an annual amount. Add the following amounts:

Mortgage or rent, and other home-related expenses. Include your monthly mortgage payment, with insurance and real estate taxes, or the amount paid for rent. Also include the amounts you spend monthly on home repairs-e.g., plumbers, contractors, electricians, appliance repair-and on home improvements. Add to this the amounts spent monthly on furniture, appliances, linens, and other items bought for the home$___________
Heat, electricity, insurance (life, health, and liability) water, gas, trash collection, and other monthly bills$___________
Food, including other items bought at grocery stores or drug stores, such as toothpaste, and including restaurant bills$___________
Clothing$___________
Travel, including car payments, gas and oil, car repair, and car payments$___________
Child care or other dependent care$___________
Recreation, including travel, gifts, theater, cinema$___________
Other$___________
Total$___________
Multiply by 12 and enter amount in Line 1 of the worksheet (below)$___________

Line 2: Subtract “Other Sources”

The next item on the worksheet represents the income that your survivors will have. If there are sources of income other than the ones listed, do not neglect to include them.

To calculate Social Security benefits, you may wish to obtain an estimate of your benefit from the Social Security Administration. You can obtain a request form by calling SSA’s toll-free number-800-772-1213.

Since you cannot predict the amount your survivors will receive (it will depend on your age at death, your earnings, and the ages of your children), you may use the following as rough estimates: $4,000 per year if you have one child under 16, or $5,000 for two or more children under 16.

Do not include other insurance proceeds here; this will be accounted for later.

Line 3: Determine The “Shortfall”

Line 3 represents the shortfall, i.e., the amount you need your insurance proceeds to replace. This is determined by subtracting the “Annual Income From Other Sources” amount from the “Annual Income Needed.”

Line 4: Determine the “Amount Of Proceeds Needed”

Line 4 is the amount that will generate the investment income needed to make up the annual “Shortfall” in Line 3.

The amount by which you should divide line represents the after-tax rate of return you can expect on the invested life insurance proceeds. The amount you choose to divide by depends on how conservative you want to be. It is reasonable for most people to expect an after-tax rate of return of at least six percent. But if you want to ensure that you are protected from inflation risk and interest rate risk, use the lower divisor of four percent. The middle divisor of 5 percent represents a “middle of the road” approach.

The amount you arrive at is the amount of death benefit (proceeds) you will need. The amount will be further adjusted as you work through the worksheet.

Line 5: Add the “Lump-Sum Expenses”

These are the items your family will have to pay for at the time of death. They differ from the “annual income needs” amounts in that they are not part of the family’s everyday living expenses. Further, unlike the annual income amounts, they represent pure guesswork. If you wish to strive for a higher rate of accuracy, you can try to adjust these items for inflation, but this is not strictly necessary.

The estimate for funeral expenses should be at least $5,000. Depending on your desires and those of your family, you can adjust this figure upward.

The final medical expenses will be minimal if you have adequate health insurance. You can estimate this amount by finding out how much your policy requires you to contribute per illness.

The estate administration and probate costs can be estimated at 5 percent of your estate for the sake of simplicity. Your estate is the total value of your assets at death.

You will only owe federal estate taxes if your taxable estate exceeds the amount of the unified credit exemption equivalent. Your state inheritance taxes will depend on the laws in your state.

The “emergency living expenses” amount can range from three to six months’ worth of family living expenses.

The “debts” amount represents debts that your family desires to pay off at your death. Normally, it does not include items that make up the “annual living expenses” such as mortgage payments, car payments. However, if you decide that you wish to use insurance proceeds to pay off such expenses, then add in the amounts you estimate will be needed to pay off such debts.

As for future education expenses, it is suggested that you use an annual cost of $20,000 per child, per year, for the sake of simplicity.

Line 6: Determine the “Interim Insurance Proceeds Amount”

Subtract the “future expenses” on line 5 from the “proceeds needed” amount on line 4. This is the amount of insurance you will need to buy on your life. The amount will be further adjusted.

Line 7: Subtract the “Assets That Can Be Sold and Other Insurance”

For line 7, determine the amounts that represent assets that your survivors could liquidate to pay future expenses. Do not include any assets your survivors will be using to produce income that you included in “other sources.” Also, note that you should include insurance payments and pension death benefits here, and not on the line for “other sources.” This is because such proceeds will represent one-time payments and not sources of annual income.

Line 8: Determine the “Total Insurance Needed”

Subtract the “assets that can be sold and other insurance” on line 7 from the interim insurance proceeds amount” on line 6. This is an estimate of the amount of insurance coverage you need.

Life Insurance Worksheet

ITEM

YOUR ESTIMATE

1. Annual income needed.$_____________
2. Subtract other annual income sources:
    Salary of surviving spouse and other family$_____________
    Estimated earnings on investments$_____________
    Social Security$_____________
    Pension income$_____________
    Other income$_____________
Total other annual income sources$_____________
3. Subtract total of line 2 items from line 1$_____________
4. Amount of proceeds needed (divide line 3 by 4%, 5%, or 6%)$_____________
5. Lump-sum expenses:
    Funeral expenses$_____________
    Final medical costs$_____________
    Estate administration and probate costs$_____________
    Federal estate and state inheritance tax$_____________
    Emergency living expenses fund$_____________
    Debts to be paid off$_____________
    Education expenses$_____________
    Other lump-sum expenses$_____________

Total lump-sum expenses:

$_____________
6. Interim insurance proceeds needed
(add line 4 and total of line 5 items)
$_____________
7. Assets that can be sold and other insurance
    Employer-provided group life insurance$_____________
    Other life insurance.$_____________
    Death benefit from pension plan.$_____________
    Cash, savings.$_____________
    IRA, Keogh, and 401(K) plan lump sum amounts$_____________
    Other assets that can be sold$_____________

Total assets

$_____________
8. Total insurance needed (subtract total of line 7 items from line)$_____________

Types Of Insurance

Although the array of insurance products may seem confusing, there are really just two types of insurance: term and cash value, which is more commonly referred to as whole life, universal life, or permanent life insurance.

With term insurance, you pay for coverage for a specified amount of time, and if you die during that time the insurer pays your survivors the death benefit specified. Cash value on the other hand provides you with some other redeemable value in addition to paying a death benefit. For individuals age 40 or less, a term policy will almost always be less costly than a whole life policy. Although term policies do not build cash values, many are convertible to whole life policies without a physical exam. Thus, a term convertible policy may be a good option for someone who is under 40.

Term Insurance

There are various types of term insurance including:

Renewable. A renewable term policy is the most common type of life insurance where the policy renews automatically on a renewable term, e.g. every year, every 5 years, every 10 years, or every 20 years, which is the most popular renewal term. You do not need to take a physical or verify the fact that you are employed. The premium goes up at the beginning of each new term to reflect the fact that you are older. Most renewable term policies can be renewable until you reach age 70 or so.

Re-entry. With this type of policy, you must undergo a physical exam after a certain period, or pay an extra premium.

Level. With level term policies, the premium is guaranteed to stay the same over a certain period. This period may be shorter than the term of the policy. Nearly all life insurance bought today is level term insurance.

Decreasing. With a decreasing term policy, a good option for insuring mortgage payments the face amount of the policy decreases over time while the premium payments remain the same.

Return of Premium. Some insurers offer term life with “return of premium.” Typically, premiums are significantly higher and they require keeping the policy in force to its term.

Cash Value Life Insurance

There are four types of cash value life insurance: (1) whole life, (2) universal life, (3) variable universal life and (4) variable whole life. The first two types are the most common and have a guaranteed cash surrender value; in the last two types, the cash surrender value is not guaranteed.

Whole Life. This is the traditional life insurance policy. It provides a death benefit, has a cash value build-up, and sometimes pays dividends. You do not need to renew a whole life policy. As long as you pay your premiums, you will have coverage, usually until your death. The premium for a whole life policy remains the same for the amount of time you own the policy; the premium is “level” in insurance parlance. Thus, when you are younger, the premium you pay for whole life will be greater than what you would pay for term insurance but when you are older, the premium will be much less than a term premium. Part of each premium goes into the cash value of your policy. Your cash value, which is actually an investment, is guaranteed to grow at a fixed rate. You do not have to pay current income taxes on the growth in the cash value-it is tax-deferred.

You can borrow against your cash value at a rate that is usually better than the prevailing consumer lending rates. If you die with an outstanding loan amount, the loan amount, plus interest, will be subtracted from your death benefit.

Dividend-paying whole life policies-termed “participating” policies are usually offered by mutual life insurance companies. Mutual life insurance companies are generally owned by policyholders while other insurance companies are owned by shareholders. The dividends are refunds of insurance premiums that exceed a certain level. They are paid when the insurance company does well during a quarter or a year. Of course, premiums for participating policies are usually higher than those paid for non-participating policies.

Term policies can also be participating, but the dividends paid are usually minimal.

Universal Life. Universal life, also known as “flexible premium adjustable life,” is similar to whole life, but offers more flexibility in terms of payment of premiums and cash value growth. With a universal life policy, your monthly premium amount is first credited to your cash value. The company then deducts the cost of your death benefit and the expenses of the policy. These costs are about equal to what it would cost to buy term coverage. As with whole life, your cash value grows at a fixed minimum rate of interest. The growth of the cash value is tax-deferred, and you can borrow against it or make partial withdrawals.

A special feature of universal life is that you can vary the premium paid from month to month. You can pay more or less-within certain limits-without jeopardizing your coverage. You can even let the cash value absorb the premium. However, the danger here is that if the premium payments fall too low, your policy may lapse. While some states require the insurer to tell you when your cash value is at a dangerously low point, you will, if you live in another state, have to maintain a careful watch on the amount of cash value if premiums are skipped.

Variable Universal Life. Variable universal life allows you to choose the investment for your cash value. You have a potentially greater cash value growth, but you also have added risk, depending on the type of investment you choose.

Variable Whole Life. With variable whole life, the death benefit and cash value will depend on the performance of an investment fund that you choose. Again, you have potentially greater reward, with its accompanying risks.

How Insurance Products Differ

Here, in table form, is a summary of the different features of the various types of life insurance.

Term LifeUniversal LifeWhole LifeVariable Whole LifeVariable Universal Life
Policy termStated in policyUntil age 95LifeLifeLife
Type of death benefitDeterminedVariableDeterminedVariableVariable and determined
Existence of cash valueNoCurrent rate, guaranteed minimumFixed rate, guaranteedVariable rate, not guaranteedVariable rate, not guaranteed
Ability to choose cash value investmentsN/ANoNoYesYes
Regulatory agencyInsuranceInsuranceInsuranceInsurance and securitiesInsurance and securities

How To Shop For Insurance

In order to be able to shop for the best premiums, it’s a good idea to know how premiums are calculated by insurers. Bear in mind that premiums vary among insurance companies, and it is a good idea to ask several insurers for their rates.

Insurance companies place individuals into four risk groups: preferred, standard, substandard, or uninsurable. The premiums charged will be commensurate with the category you are placed in. Thus, a standard risk will pay an average premium for similarly situated insurers.

If you have a high-risk job or hobby, you will be considered substandard, a high risk. A terminal illness at the time you apply for insurance will render you uninsurable. Having some type of chronic illness will place you in the substandard category. People with conditions such as diabetes or heart disease can be insured, but will pay higher premiums.

One company’s category for you may not hold with another company. Thus, it still pays to shop for insurance with other companies even though one may have labeled you “substandard.”

Once an insurance company approves you for coverage, you cannot be dropped unless you stop paying your premium.

Shopping For A Policy

In most states, there are rules, set by a group of state insurance regulators, requiring the agent to calculate two types of cost indexes that can help you to shop for a policy. You can use the indexes to compare policy costs.

One type of index, the net payment index, gauges the cost of carrying your policy for the next ten or twenty years. The lower the number is the less expensive the policy will be. This index is useful if you are most interested in the death benefit aspect of a policy, as opposed to the investment aspect. The other type of index, the surrender cost index, is useful to those who have a high level of concern about the cash value. This index may be a negative number. The lower the number, the less expensive the policy.

These two indexes apply to term and whole life policies. With universal life policies, focus on the cash value growth and the cash surrender value to make comparisons. Cash surrender value is the amount you receive if you cancel the policy. It is not the same as cash accumulation value. If you are shown two universal life policies, and they have the same premium, death benefit, and interest rate, then the one with the higher cash surrender value is generally the better policy.

Here are some questions to ask about policies:

  • How do cash values accumulate? An early, rapid build-up is generally preferable.
  • How has the policy’s cash value performed in the past? You can get this information from a publication called Best’s Review, Life and Health Insurance edition. Determine how the policy performed in comparison with the company’s projection and with other insurers.
  • Are any special features merely bells and whistles, or do they add value for you?
  • What is the company’s rating with Best, Standard & Poor’s, and Moody’s? You can find these publications in public libraries. The rankings should be in the top three to ensure that a company has financial stability.